Financial Accounts Assistant

2 weeks ago

Bolton, United Kingdom Bolton NHS Foundation Trust Full time

**Job Title**: Financial Accounts Assistant

**Department**: Finance

**Location**: Dowling House

**Contract Type**: Permanent

**Hours**: 37.5 hrs/wk

An opportunity has arisen for an enthusiastic person to work at Bolton NHS Foundation Trust in the Finance Department.

The post-holder, will report to the Deputy Finance Manager and will work as a member of a team responsible for all aspects of Financial Accounting, which includes charitable funds, capital accounting, the maintenance of the Trust Cash Book, control account reconciliations and the production of the Trust Annual Accounts.

The successful applicant should have a desire to pursue a career within a NHS accounting environment. Applicants should have a keen eye for detail and the ability to work accurately to specified deadlines and should be self
- motivated, adaptable and be keen to develop their skills and knowledge.

The successful applicant must demonstrate and evidence the Band 4 pay scale progression criteria to reach band 4.

Interviews to take place week commencing Friday 2ndJune 2023

**For more information contact**: Karen Sharples, Finance Manager on 01204 390184.

The Trust has a no smoking policy and all premises are considered as non-smoking zones. In addition, smoking is not allowed in staff cars that are parked on trust property and during the working day, smoking is prohibited whilst in uniform wherever an employee is located.

Financial Accounting which includes charitable funds, capital accounting, the maintenance of the Trust Cash Book, control account reconciliations and the production of the Trust Annual Accounts.

See organisational structure on job description.

**The Financial accounts team consists of**:
Sharon Freeman - Financial Accountant

Karen Sharples - Finance Manager

Yusuf Amjad - Deputy Finance Manager

Bradley Scott - Financial Accounts Assistant

We are part of the wider finance group that includes Transactions, Payroll, Management Accounts and Income & Costing.

Our mission is to be recognised as the best NHS Finance Team, supporting the Trust in achieving its vision and goals.
- To undertake a range of monthly control account reconciliations with reference to adequate source documentation.
- To maintain the Trust, IFM and Charitable Fund cashbooks ensuring they reconcile on a daily basis.
- To assist the Finance Manager in the production of the monthly budget statements for charitable funds and capital reporting.
- To assist in the production of the monthly financial accounts reports.
- To audit new supplier details onto the Purchase Ledger.
- To assist in maintaining the Losses & Special Payments register on a monthly basis and provide reports as required.
- To assist in the production of the Trust’s annual accounts by maintenance of adequate accounting records throughout the year and completion of annual duties as appropriate.
- To monitor out-of-date payable orders and reissue as appropriate.
- To assist in the annual stocktaking for all relevant departments, to calculate stock values, report findings to managers and reconcile to ledger, ensuring that stock is accurately reported in the Annual accounts.
- To maintain effective working relationships with other Trust staff and outside organisations to ensure the delivery of a professional service with high levels of customer satisfaction.
- To assist in monitoring charitable income and expenditure to ensure that it is allocated and spent correctly in accordance with the donors wishes.
- To monitor charitable expenditure and ensure that funds are available before orders are placed, and to produce monthly reports for the Directorates.
- To monitor PRL and payroll bacs to the source documentation & cashbook, to identify any rejected bacs and replace where appropriate.
- To maintain a log of outstanding audit issues and progress to date.
- To issue and monitor distribution of controlled stationery and to ensure that sufficient stocks are maintained.
- To assist in maintaining accurate records of leases taken out by the Trust
- To cover for the financial accounts assistant

PAY SCALE PROGRESSION CRITERIA

To reach Band 4
- Production of the monthly budget statements for charitable funds and capital reporting.
- Demonstrate and evidence the ability to produce the Trust’s annual accounts by maintenance of adequate accounting records throughout the year and completion of annual duties as appropriate.
- Demonstrate and evidence the ability to produce a range of monthly control account reconciliations with reference to adequate source documentation.
- Demonstrate ability to co-ordinate and particate with annual stock taking procedures for all relevant departments, to calculate stock values, report findings to managers and reconcile to ledger, ensuring that stock is accurately reported in the Annual accounts.
- To ensure the maintenance of the Trust, IFM and Charitable Fund cashbooks and assist in the weekly cash flow forecasts.
- To monitor charitable income re

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