Personal Assistant Regional Administration

5 months ago

Queenborough, United Kingdom Aldi Full time

This is about providing invaluable support to your Director, managing the systems and processes in your area to keep things running smoothly.

You'll play a key role in ensuring an efficient and co-operative working environment. It'll involve day
- to-day organisational work, data processing and analysis. Naturally, you'll need to be on the ball and well organised, with excellent attention to detail and a willingness to learn.

We do things our own way at Aldi. But whatever we're doing, we must be getting it right. With a wave of impressive sales figures behind us, we're opening new stores at lightning speed. And to keep on top of that wave, we have to do something pretty special to keep our customers coming back for more.

An opportunity has become available for a Personal Assistant to join our office in Sheppey on a 6 month fixed term contract.

**Your New Role**
- Liaises with internal and external auditors and external bodies when required.
- Assists the Store Operations Director with administration, including filing, copying, inbox management
- Liaises with the Management team to coordinate holidays, meetings and regional visits
- Informs National Administration of updates to Employee profiles
- Reconciles the Store Operations Director’s credit card and associated receipts Produces the credit card summary and submits to the Managing Director’s assistant
- Schedules visits and itineraries and updates the Store Operations Director diary
- Updates and circulates internal lists as appropriate
- Prepares and distributes documentation relating to the Regional Meetings
- Maintains internal incident system
- Ensures the security of any documentation and electronic data in the area of responsibility
- Maintains appropriate backups and logs for data in the area of responsibility
- Checks invoices for goods and services in the area of responsibility following Company procedures
- Maintains an efficient and well organised filing system for the department
- Ensures that all documentation in the area of responsibility is archived orderly for the correct period and arranges its disposal at the end of the archive period
- Trains other employees where appropriate
- Ensures that the workstation and surrounding area is well organised
- Ensures that all communal areas are kept in appropriate condition
- Works in accordance with the ALDI GB & IE Code of Conduct

**About You**
- Previous Personal Assistant experience
- Diary management experience
- Proficient in Excel
- Excellent organisation and communication skills
- Proactive and motivated

**What You Get In Return**
- Starting salary from £34,395 rising to £42,540
- Monday to Friday, 8:00 to 16:30, with the opportunity of remote working 2 days per week
- 5 weeks’ annual leave plus Bank Holidays
- In office flexi-time
- Full training provided
- Pension scheme
- Private employee medical insurance after 6 months
- Company sick pay scheme
- Company maternity, paternity and adoption leave
- Long service rewards
- Access to MyBenefits, where you can find a wide range of benefits, including our bike to work scheme, shopping and cinema discounts, health cash plan, a FREE will, travel and discounted gym memberships, as well as a host of benefits to support your financial and wellbeing needs.
- Access to a free,24/7, confidential virtual GP service for all Aldi Colleagues and their children (under the age of 16)

Aldi is an equal opportunities employer. We’re committed to maintaining a diverse and inclusive workforce and are dedicated to promoting a culture of inclusion, providing an environment in which collaboration, respect and fairness are essential. We value diversity and are dedicated to treating all of our colleagues and prospective colleagues fairly and with respect.

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