Centre Administrator

7 months ago

Leamington Spa, United Kingdom Sydenham Neighbourhood Initiatives Ltd Full time

**Sydenham Neighbourhood Initiatives Ltd**

**Title**: Centre Administrator

**Location**: The SYDNI Centre,

Cottage Square, Off Marloes Walk, Sydenham

Leamington Spa CV31 1PT

**Accountable to**: SYDNI Centre Manager

**Hours**: 22.5 hours per week (job share, flexible)

**Salary**: £14,040.00 pro rata - initial one-year Fixed Term Contract (based on future funding).

**Key Objectives**

To provide efficient and effective administrative support to the general running of the SYDNI Centre with particular attention to developing a new room booking process and procedure. The post will provide support to SYDNI staff and centre users and the Centre Manager and Trustees’ team where appropriate.

**Key Relationships**

The post holder will report to the Centre Manager

The post holder will have contact with members of the public, service users, volunteers and will be required to liaise with professionals working for other agencies and organisations including contractors.

**Key Duties**
- Process all room hire bookings from initial contact, to include invoicing.
- Liaise with client groups and maintenance contracts.

**Job content and responsibilities**
- Develop and maintain an effective room booking procedure.
- Process ingoing and outgoing invoices and payments relating to room hire.
- Maintain the centre calendar.
- Provision of general administration support e.g. writing minutes, agendas, letters etc as and when required by centre staff and trustees.
- Maintain accurate details of maintenance contracts with external suppliers. When required, work with external suppliers to ensure minimum disruption to Centre user groups.
- Provide administrative support to the SYDNI activity groups by keeping up to date records.
- Participate in induction of team members, with a particular reference to volunteers, regarding administrative processes and procedures.
- Support the Centre Manager with new community initiatives that take place within the Centre and maximise the publicity potential.
- Signpost users to the best service available to them in the Centre or appropriate organisation for their needs.
- Keep notice boards relevant and up to date.
- Assist in the design and production of marketing materials such as leaflets, newsletters, and posters to promote SYNDI facilities and services.
- Assist in updating social media such as the website and Facebook
- Keep up to date with SYDNI’s initiatives through actively participating in team meetings.
- To work with the Centre Manager to help overcome problems that service users may be experience in accessing or being provided with high quality services.
- Open or close the building as required.
- Undertake other duties as may be reasonably requested within the responsibilities of the post.

**Person Specification**

**Knowledge**

Excellent working knowledge of Microsoft Office (including Word, Excel, PowerPoint, Outlook)

Essential

T,I,A

Competency with Sage

Desirable

I, A

**Experience**

Experience of working in an office environment with evidence of responsibility for operating procedures.

Essential

I, A

Experience of working within the voluntary sector.

Desirable

I, A

**Skills and Abilities**

Ability to work under pressure to deadlines and to deal with conflicting priorities.

Essential

I, A

Ability to communicate clearly and effectively, including both verbal and written.

Essential

I, A

Ability to work under own initiative with mínimal supervision.

Essential

I, A

Ability to design and implement administration systems e.g monitoring, rotas, diaries.

Essential

T, I, A

Ability to deal appropriately with sensitive and confidential material.

Essential

I, A

Ability to understand financial systems and the monitoring of income and expenditure.

Essential

A, I

Ability to work with a wide range of people from diverse backgrounds including vulnerable adults and young people.

Essential

I, A

**I - Interview**

**T - Test (may be required)**

**A - Application**

**Recruitment process**

Please contact Helen Jones - Centre Manager

The SYDNI Centre

Cottage Square

Sydenham

Leamington Spa

CV31 1PT

Tel: 01926 422071 or mobile 07593 450441

**Information on Sydenham Neighbourhood Initiatives (SYDNI)**

The SYDNI project is a community-based initiative set up 10 years ago to address the issues particular to the estate of Sydenham. The main aim of SYDNI is to support local people and groups within the community, and to provide much needed facilities and a resource centre in the heart of Sydenham.

The SYDNI Centre is a purpose-built building, with a wide range of activities for both old and young. Facilities include a 5* rated café, a youth room, sports hall, three training rooms. In addition, there is an outdoor children’s play area and sports field.

The SYDNI Centre is the base from which the charity works. SYDNI aims to support all aspects of the community and works in partnership with the schools, other voluntary organisations and both Warw

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