Group Exercise/studio Coordinator
3 weeks ago
**Job Title**:
Group Exercise/Studio Coordinator
**Reporting To**:
Sports & Fitness Facilities Manager
**Hours of Work**:
24 hours per week (shift work weekend and bank holiday working, or hours as required for the role)
**Contract**:
Permanent
**Salary**:
£16,000 p.a.
**About Phyllis Court Club**
Phyllis Court has excellent facilities, superb cuisines and wines, relaxing riverside accommodation and friendly staff. Phyllis Court truly is a Club for all Members.
The Fitness Centre is fully equipped with a swimming pool, sanarium, gym, exercise studio and treatment room. The 20-metre swimming pool is light and airy with floor-to-ceiling windows. The 90 square metre gym is fitted out with the latest high-quality equipment from Technogym including rowing machines, cross trainers, treadmills, resistance machines and free weights. In the studio there is a programme of free classes, as well as paid six-week courses. Personal training sessions may be booked, and training programmes developed.
**Club Benefits**
As well as the traditional benefits such as our pension scheme, life assurance and 28 days holiday each year (pro rata), you will enjoy extra perks when you join the team at Phyllis Court.
- Perkbox (discounts at high street retailers and restaurants)
- Gym & swim access at the Fitness Centre
- Full training including Flow online trainings and certificates
- Employee Assistance Programme (EAP) and wellbeing support
- Meals and hot drinks while on duty
- Complimentary parking onsite
- Friends and family rates for hotel accommodation and special event bookings
- Friends and family tickets for Henley Royal Regatta
- Staff socials and events
- Membership of the Institute of Hospitality (on passing probation)
- UK Healthcare cash plan scheme
- Automatic enrolment in the Club pension scheme
- Life assurance scheme
- Membership to the Institute of Hospitality after successfully passing probation
- Staff accommodation on request
**The Person**
You will be the driving force behind the execution of the Studio timetable where your active involvement will showcase high engagement, ownership and will exemplify what great looks like in your Club.
You will be responsible for managing external instructors, arranging class cover, refreshing timetables and staying up to date with the latest fitness trends.
You will be responsible for the external instructors while being a role model for how the classes should be performed and delivered for all team members.
**Group Exercise/Studio Coordinator responsibilities**
- Responsible for the booking system for the studio, updating and building new timetables into the system for members to book onto classes.
- Recording and maintaining accurate records of each external instructor, agreements signed, accurate invoicing and PO each month.
- Programming and delivery of studio classes, staff training and shadowing of classes to ensure standards are being kept high in all of them.
- Review the staffing requirement with the Sports and Fitness Facilities Manager to ensure new team members are capable of delivering in house classes.
- Tracking and reporting class utilization to enable changes to be made where required.
- Keeping up to date with 2-hour cancellation / class cancellation report and follow up with members.
- Review and updating the Studio timetable every three months if required. (To be confirmed by Sports & Fitness Facilities Manager).
- Wellbeing sessions for members as per the operating procedures.
- Personal training for members (if qualified).
- Responsibility for general health & safety requirements in relation to the Fitness Centre.
- Ensuring your 1st aid qualification, defibrillator, public liabilities insurance and CPD points are relevant and up to date for the group exercise team.
**Skills Required**:
To be able to thrive in this role you will have experience of making, creating, planning and implementation of timetables as well as:
- REPs level 3 qualified.
- Exercise to music qualifications.
- Experienced class instructor.
- Have proven experience in effectively designing and managing studio timetables.
- Has proven experience of managing fitness class instructors, invoicing and cover instructors.
- Have strong organisational skills to maintain a smooth running of the classes for members.
**Personal Training**
Personal training is an additional service to be offered alongside your primary role as a Group Exercise/Studio Coordinator after successfully passing your probation.
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