Personal Assistant to The Principal

3 weeks ago

Leeds, United Kingdom Leeds City Council Full time

**Post Reference**:2374

**Academy**:Leeds East Academy

**Job Title: Personal Assistant to the Principal**

**Grade**:C1- C3 (£26,421to £31,364)

**Hours**:37 hours per week, All Year Round - Fixed term until 31st January 2025

**Accountable to**:Academy Business Manager/Principal

Leeds East Academy is an over-subscribed 11-16 academy that has recently achieved the title of UK Parliament School of the Year. We are a vibrant, diverse and welcoming academy community who are committed to securing our highly ambitious vision of ‘Everyone Exceptional’ for every single member of our wonderful school. Over the last three years the school has been on a rapid journey of transformation which has resulted in significant improvements in attendance, progress, and behaviour. We received a ‘good’ judgement in our 2019 Ofsted inspection and every member of our community is determined to convert this to outstanding and beyond at our next inspection.

We are proud to be an academy who forms part of the High-Performance Learner international community and our vision of ‘Everyone Exceptional’ is underpinned by the principles of High-Performance Learner. The principles simply foster the belief that every child can and will perform highly and are able to excel both academically and personally within the right climate and culture. We have worked closely with our academy community to develop a culture and climate in which both staff and students can flourish.

Our academy is committed to delivering an outstanding education to each and every one of our students. We provide exceptional life training; harnessing the skills and fortifying the aspirations of young people, who we know will transform the region and provide a positive, progressive contribution to society.

White Rose Academies Trust is a local trust dedicated to raising and fulfilling the ambitions of young people. Our academies throughout Leeds are at the heart of the communities they serve, which is why we are committed to delivering an **outstanding education **to every one of our students.

**Role**:
Provide a confidential secretarial service to the Principal, ensuring that the Principal is briefed for all meetings with relevant correspondence, documents/presentations and that the Principal’s diary is kept up to date and accurate.

To undertake any other appropriate duties, as requested by the Principal and Academy Business Manager, to assist with the efficient running of the academy’s support services.

**Duties and Responsibilities**:

- To proactively organise and manage all aspects of the Principals and senior leadership team’s business to ensure the effective running of the Academy.
- To deal with enquiries from parents, students, staff, governors, external organisations including feeder schools and prospective parents and pupils, on a wide range of issues.
- To act as the first line of response to other internal and external enquiries directing them to other internal staff as appropriate.
- To work closely with the Principal and senior leadership team (SLT), including arranging appointments, organising meetings and events and managing the Principal and SLT’s diaries when required.
- To produce high quality reports, letters and other correspondence for the Principal and SLT.
- To collect, open, sort and distribute the Principal’s post and outgoing correspondence.
- To develop and maintain a suitable filing system for SLT as appropriate to meet need.
- To maintain databases to ensure they are up to date.
- To overseeing the filing and admin responsibilities and compliance trigger points in HR.
- To maintain the academy website/social media content liaising with the WRAT services to ensure all remain compliant and contain up to date and relevant information.
- To develop and maintain a bring-forward system for correspondence and review of pending files on a regular basis for the Principal ensuring that the Principal and SLT has all relevant documentation when attending meetings.
- To develop and maintain the Leeds East Academy staff calendar.
- To carry out photocopying and preparation of material for the Principal and SLT as required.
- Under the direction of the Principal and senior colleagues, assist with the organisation and preparation of academy events, e.g. Parents Evening, Open Day.

Part of **White Rose Academies Trust** - Leeds East Academy is accelerating on a thrilling journey, which will ultimately see the school, its staff and its students, secure** an Ofsted rating of World Class.**

We are securing our vision for World Class by growing our family of exceptional education professionals, **dedicated specialists **and **passionate leaders** with the shared goal of transforming future prospects for the next generation in West Yorkshire.

The trust currently employs over 500 members of staff and is responsible for educating and developing almost 4,000 students between the ages of 3 to 16. The trust consists of three secondary sc

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