Senior Supply Chain Assistant

6 months ago

Guildford, United Kingdom Healthcare Partners Ltd Full time

**Senior Supply Chain Assistant**

**Grade 3**

**£23,957 - £25,553 per annum plus HCAS**

**About Healthcare Partners Ltd**

Launched in 2018, Healthcare Partners Ltd (HPL) is a wholly-owned subsidiary of the Royal Surrey NHS Foundation Trust. We provide a Managed Service to the Trust as well as other clients in the public and private sectors, and all our profits are reinvested back into the Trust.

We understand that healthcare organisations are facing increasing pressure to find cost savings and efficiencies whilst improving patient care. HPL helps to solve complex, painful challenges, so the focus can be on delivering outstanding patient care.

**Role Description**

Supports the Materials Management Supervisor and Inventory System Manager in the delivery of a safe and efficient materials management service tour clients. Utilising handheld bar coded data capture systems, the Omnicell automated inventory management system and raising replenishment orders in the oracle SBS system to order the defined and agreed items. When the materials are received processing and physically moving them to and putting away the items at the point of care. Expediting and escalating issues in a timely manner whilst being communicative with the client teams.

**JOB SUMMARY**

1. Provides internal logistics, p2p and supply chain services
- Requisitioning
- Receipting
- Reconciling receipts
- Distribution - Pallets, roll cages and packages
- Unpacking
- Restocking shelves and Omnicell cabinet systems
- Manage the inventory held in the Omnicell cabinets
- Manage and maintain Point of Care locations
- Expedite missing/delayed items (including in Omnicell)
- Liaise and communicate with client service teams
- Escalate appropriate issues
- Stock Control
- Stock taking
- Manage first line invoice queries
- Ordering of products from approved list

**Roles and Responsibilities**

To be fully conversant with the Supply Chain Department’s Materials Management policies, procedures and safe systems of work.

1. To use a hand held device to scan bar codes where required and order product lines to bring stock levels to agreed max stock levels, based on a top-up system.

2. Manage and maintain the Omnicell closed system cabinets using the correct procedures and safe systems of work.

3. Promptly deliver products to and manage Omnicell systems within the Trust. Including being responsible for the first line management of unfulfilled lines and review the reason why they are unfulfilled and take the appropriate action.

4. Manage the supplementary restocks in the Omnicell system. Including carrying out the routine cycle counts to verify stock levels in the Omnicell System.

5. Expedite missing/delayed items in Omnicell.

6. Raise orders via Oracle SBS or NHS Supply Chain EDC or other on-line systems. Including the ordering of alternative products from an approved list up to the agreed designated value.

7. Manage first line invoice queries and take appropriate action to escalate to the wider HPL Procurement and Supply Chain Team.

8. Physically deliver roll cages, flat bed trollies to wards and departments, break down roll cages, unpack and replenish cabinets, stores or store rooms in relevant wards and clinical departments whilst ensuring that first expired first consumed stock rotation is carried out continuously and any damaged/expired goods are appropriately removed from the point of care. Ensuring appropriate signatures are obtained.

9. To ensure that Wards and Clinical Departments have sufficient quantities of all product lines to carry them over weekends and Bank Holidays.

10. To ensure that deliveries received are correct against the requisition, including unit of issue. Investigate discrepancies and resolve queries.

11. Arrange uplifts and request credit where necessary for the relevant department.

12. To assist Materials Management Supervisor in assimilating, processing and keeping Materials Management performance data and records using key performance indicators (KPI). Complete all documentation necessary when required.

13. Carry out routine cycle counts to verify stock levels in the Omnicell cabinets and for non-cabinet areas carry out stock checks in line with the requirements of the company leadership team.

14. Control outstanding orders and escalate where appropriate.

15. Manage Supply X System for their area and escalate where appropriate.

16. At times of high demand or when the need for special requirements exist within a department or ward, attempt to source products from elsewhere in the Trust in collaboration with the Client an colleagues this may including asking neighbouring Trusts or the Nuffield for support.

17. To build and strengthen working relationships with customers. Proactively assess requirements and the use to which products are applied.

18. To assist the Materials Management Supervisor and ward managers with the promotion of product rationalisation, variation reduction and optimised inventory holdin

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