Purchase Ledger Administrator

This role is fixed term, initially 6 months to start immediately.

Reporting to the Management Accountant working within our Finance Team to ensure vendor invoices, credit notes and payments are processed in the accounting system.

**Qualifications/education required - **5 GCSEs or equivalent, or relevant experience.

**Experience required**:

- Proven experience in covering purchase ledger, manual cashbook and petty cash
- Experience of high-volume processing
- Liaison with vendors and colleagues in order to promptly resolve queries
- Experience of Microsoft Office packages including Outlook, Word & Excel

**Duties**:

- Ensure Company Procedures relating to purchasing and expenses are adhered to
- Reporting on issues where Company Procedures relating to purchasing are not adhered to
- Manually checking and logically entering purchase ledger invoices and credit notes into the ERP system
- Checking all Goods Received Notes have been received from Goods-In Function as per batch listing report
- Matching Goods Received Notes to invoices (physically and logically) and then liaising with appropriate Departments and Managers regarding any discrepancies
- Managing the flow of documents through the business and approval process, to ensure wherever possible invoices and credit notes are processed within the correct accounting period
- Liaising with vendors and colleagues regarding disputes and discrepancies
- Paying vendors to agreed terms (maximising payment discounts earned)
- Administering vendor data in ERP and banking software to agreed procedures
- Filing all Purchase Ledger documentation in a timely and orderly manner (including electronic copies of invoices and credit notes)
- Making out manual cheques
- Processing and reconciling petty cash transactions
- Issuing petty cash advances and maintaining floats
- Processing employee expenses in ERP system
- Reconciling vendor statements to Purchase Ledger in a timely manner
- Resolving vendor queries
- Adhoc duties as requested

**Salary**: £25,000.00 per year

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Haverhill, CB9 8QP: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Purchase Ledger: 2 years (required)

Work Location: In person

Reference ID: Purchase Ledger Administrator