Administration Assistant
2 months ago
**Role Responsibilities**:
- Managing the reception area, including welcoming customers and guests
- Organising meetings, scheduling appointments and overseeing catering during company events
- Performing data entry roles, including updating records and databases for personnel, financial and legal information
- Managing inventory of office supplies, including stationery and equipment to ensure smooth office operations
- Creating travel itineraries for business executives, employees and company events
- Office maintenance ensuring offices and other areas are clean/tidy, general office environment
- Archiving and support with file management.
- Liaise with customers queries to ensure a smooth flow of information and work between departments
- Attend the Management Meetings to take notes and follow up actions as requested Plan, coordinate & manage meetings including booking meeting rooms, providing refreshments & agenda preparation
- Provide other appropriate ad hoc duties, and administrative support for other departments, as and when required.
- Build & maintaining excellent relationships & communications with a multitude of contacts & stakeholders, internally & externally
- Regularly handle confidential & sensitive information with the upmost discretion
- Support the Managing Directors & Senior Management with external stakeholders, & visitors as needed
- Manage projects through to completion on behalf of Directors, referrals portal collation of data; other project that may require administration support
**We are looking for someone with the following skills**:
- Confident communicator
- Organised with excellent attention to detail.
- Excellent IT skills with intermediate to advanced level o proficiency with MS office programs
- A real team player, with the desire to make a difference every day
- Experience of working in a admin role
- Ability to generate professional correspondence unaided
- Self-disciplined, with demonstrably good time management skills and the ability to manage several priorities at once
- Ability to multi-task, and work efficiently and accurately under pressure
- Professional and pleasant manner in dealing with internal and external customers
- Excellent telephone skills.
**Salary**: £24,000.00-£28,000.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Walsall: reliably commute or plan to relocate before starting work (required)
Work Location: In person
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