Accounts Payable Assistant

4 months ago


High Wycombe, United Kingdom CineArk Full time

**Part time**

**Accounts Payable Assistant**:
**About CineArk**:
CineArk is a rental house, supplying specialist film equipment to film and TV production companies worldwide. We service feature film franchises, high end TV productions and commercials, and offer technical support to crew. Our commitment to innovation, technical excellence and customer service has established us as a leader within the industry.

**Brief description of role**:
We are seeking an Accounts Payable Assistant to provide financial, administrative, and clerical support to our office and finance team.

**Main Responsibilities**:

- Download supplier invoices and credit notes and upload them to Xero using Dext software
- Match purchase invoices against PO’s
- Process purchase invoices on Xero, checking, coding, approving and resolving related queries
- Investigate and track down missing invoices/receipts
- Maintain DD’s and repeating invoices Monday board
- Deal with foreign currency invoices and multiple VAT types
- Reconcile multiple bank feeds including GBP, EUR, AUD & USD
- Maintain credit card reconciliations with multiple cardholders
- Manage supplier ledgers, updating supplier details and confirming bank details for payments
- Reconciliation of supplier statements against ledger
- Monitor accounts and crew inbox, deal with related queries
- Prepare supplier payment runs
- Prepare weekly AP forecast
- Generate and deliver reports to various departments as needed
- Assist with month end and year end procedures
- Previous experience in a similar role
- Excellent numeracy and attention to detail
- Working knowledge of database and spreadsheet software, such as Excel, Excel online and Google Sheets
- Ability to work independently and unsupervised
- Strong communication skills and the ability to handle interactions with suppliers

**Desirable but not essential**:

- Experience on Xero
- Experience of using the Hubdoc module within Xero

**Working Conditions**:

- 20 hours per week
- Home based, working remotely, with periodic adhoc requirement to visit the Head Ofiice, especially during the onboarding process
- Laptop will be provided
- Very flexible as to when the work is done as long as it’s during our core business hours of Monday to Friday 8am - 6pm
- 20 days annual holiday pro-rata



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