Accounts and Payroll Assistant

2 weeks ago

Hereford, United Kingdom Marches Family Network Full time

Marches Family Network is a unique, well-established, registered charity providing valued support and opportunities for children and young people with a disability. We are recruiting for an experienced Accounts and Payroll Assistant to help ensure the smooth running of the Charity.

**Job summary**

**Main Duties and Responsibilities**
- To manage the finances of the charity on a day-to-day basis in line with agreed business objectives and plans.
- To liaise with the Manager and Fundraising Co-ordinator to ensure achievement of the charity’s fundraising and other financial targets.
- To prepare annual budgets, forecasts and cash flows in accordance with the strategic plans of the charity and report on these to the Manager and trustees on a monthly basis.
- To manage and run the monthly payroll, pension scheme
- To manage petty cash floats and charity debit card accounts.
- To help plan and carry out effective fundraising activity for all charity needs along with the fundraising team.

**Main Job Activities**
- To perform all the main accounting duties of the charity
- To process any necessary transfer journals
- To maintain accurate management and records of all bank accounts including the preparation of monthly bank reconciliations
- To prepare annual budgets and cash flows in accordance with the strategic plans of the charity, under direction of the trustees and Manager.
- To ensure accurate processing and management of all aspects of purchase ledger and sales ledger including raising customer invoices
- To reconcile bank and other financial statements in liaison with the Treasurer and Manager
- Reconciliation of control accounts
- To manage restricted, unrestricted and designated funds
- Management of fixed asset registers and depreciation records
- To maintain and reconcile petty cash transactions.
- To process all expenses claims
- To ensure production of financial and statistical information, including monthly management accounts, year-end reports, financial projections, re-forecasting and calculating reserves, cash flows to the trustees and Manager
- To prepare accounts to trail balance for the accountant including necessary accruals
- To ensure that monthly salaries are accurately processed including authorising BACS salary payments, issuing payslips and completion of returns to the pension provider and HMRC
- To manage the administration of the pension scheme
- To ensure compliance with legal, statutory and best practice requirements (Charity Commission Statement of Recommended Practice; Companies Act; Finance Act 2010)
- To provide advice and assistance for fundraising events and marketing.
- To contribute to consideration and implementation of new projects and changes in strategic direction as required to ensure the effective and sustainable running of the charity.
- To assist in other aspects of the charity’s operations as requested
- To support and work alongside colleagues as required to ensure the smooth and efficient running of the charity.
- Participate in meetings or training either internal or external as appropriate to the work and be committed to on-going professional development
- To carry out any other duties as may be required from time to time under the direction of the Manager.

**Person Specification**

**Experience/Work experience **(length and type of experience needed)

**Essential**
- A minimum of 2 years’ experience of direct responsibility for the accounts of a small business or charity
- Experience of operating a payroll system for range of staff.
- Sound practical working knowledge of accounting systems (eg SAGE)
- Ability to contribute effectively to financial planning and funding bids
- Working knowledge of office health and safety.

**Qualifications and Training **(min qualifications needed, relevant experience may be a substitute, in particular training already taken)

**Essential**
- Maths and English pass at GCSE or equivalent.
- AAT level 3 (or equivalent)
- Experience of using Sage
- Experience of operating a payroll

**Skills and abilities **(to do the job effectively)

**Essential**
- Able to reconcile bank statements
- Able to provide accounts to trial balance.
- Able to prepare wide range of information in effective and clear manner.
- Able to work without day-to-day supervision and meet deadlines.
- Able to manage competing demands of the job in a consistent manner.
- Able to prepare and analyse financial and other information in clear and concise manner.
- Able to communicate effectively with staff, parents and members of the public
- Able to work as part of a team and contribute to needs of whole organisation.
- Able to work without close supervision.

**Job Types**: Part-time, Permanent
Part-time hours: 14 per week

**Salary**: £8,760.00 per year

**Benefits**:

- Casual dress
- Company pension
- On-site parking
- Work from home

Schedule:

- Monday to Friday
- No weekends

Application question(s):
Work Location: Hybrid remote in Hereford, HR4 9TA

A

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