Junior Legal Support Assistant

5 months ago

London, United Kingdom Hobbs Legal Recruitment Full time

Our client who are an excellent commercially focused boutique law firm in the heart of the legal district in London, are seeking to appoint a Junior Legal Support Assistant.

The Junior Legal Support Assistant provides secretarial support as well as a wide range of administrative assistance to everyone in the firm. When carrying out their duties/responsibilities, the Junior Legal Support Assistant must ensure that the firm’s policies and procedures are followed at all times.

Key tasks/responsibilities include, but are not limited to:

- General diary management duties, such as arranging meetings and conference calls.
- Exercising good judgment with regard to priorities and urgency.
- Telephone calls - taking calls for all principals including intercepting calls, dealing with queries and taking messages.
- Travel - liaising with the principal to arrange travel, accommodation and visas as necessary, preparing travel itineraries.
- Correspondence & document management - typing all forms of general correspondence (e.g. letters, memos, reports, minutes; presentation slides) and maintaining various excel spreadsheets, as well as photocopying and scanning documents.
- Post - opening and redistributing as necessary, arranging couriers and FedEx.
- Filing - maintaining filing system ensuring that all files, whether electronic or hard copy, are kept complete and up to date at all times.
- Client Service - anticipating the needs of clients, responding to expectations and adding value by ensuring that the client experiences the highest quality of service at all times.
- Projects - assisting with any ad hoc projects that may be assigned.
- Liaising with suppliers and contractors as directed.
- Assisting with compliance administration, including KYC searches.
- Maintaining record of office visitor

**Requirements**:

- A critical eye for detail and consistency
- Well organised and demonstrates the ability to think ahead and multi-task
- Positive, professional attitude and able to remain calm under pressure
- Ability to prioritise and use own initiative
- Highly motivated and confident
- Dependable and team-orientated
- Professional demeanour appropriate for an international law firm
- Good sense of humour

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£28,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Administrator or PA type: 3 years (preferred)

Work Location: In person

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