Executive Assistant

3 weeks ago

Gloucestershire, United Kingdom Shuttlefish Studio Full time

**Executive Assistant - Part Time**

**Maternity Cover**

Do you have executive-support, client-management and communication experience? We’re looking for a unique individual to join our tribe as Executive Assistant to the MD - someone to look after all things Shuttlefish HQ - working between 32 & 35 hours a week spread over 4 or 5 days.

You will likely be looking for a role where you’ll have an opportunity to write, manage, create and meet, get stuck into a wide range of business activities and really make your mark. The business is growing and is looking for someone proactive and happy to roll their sleeves up and get stuck in.
- **Please note, whilst the start date for this role is 02/10/23 if you are able to start sooner or be available for onboarding mid-September we'd like to discuss that._

**Sound like you or someone you know?**
- I’ve got a good grasp on how people operate at work and am solutions focused to take the weight off others shoulders(I’m definitely not a marmite person)
- I’m a really strong communicator whether it’s writing, speaking or listening (I’m a great connector)
- I like a challenge, have an inquisitive mind and if I don’t know how, I’ll find out
- I do detail, I adore a plan and I’m great at following a system (I’m a safe pair of hands)
- I’ve got professional experience, I’ve worked in organisations and I have a good grasp of how business works
- I’m up for learning, growing and understanding more about myself, others and business

**Your Role**

As Executive Assistant, you’ll be responsible for:
**Essential**:

- Supporting the Creative Lead and MD with client planning, communication and management
- Project management skills that can take something through the whole cycle of the project
- Organising across the team/meetings etc.
- Managing relationships with clients and other partners and stakeholders
- Liaising with prospects and maintaining a CRM system
- Marketing support
- Research support
- Keeping track of key performance indicators (and a finger on the pulse of what’s trending in leadership and business)
- Thinking of fresh ideas to bring joy to clients, the network and wider community
- As the business grows you may be responsible for helping with finances, including invoicing and tracking expenses.

**Desirable**:

- An understanding and knowledge of Xero
- How to raise invoices in Xero
- A basic understanding of bookkeeping; chasing unpaid invoices and reconciliation against paid invoices in Xero.

**Benefits**
- Ongoing personal & professional growth programme.
- Pay of £25k - £30k pro rata, depending on experience.
- Flexible remote-friendly work, including hybrid, office and work-from-home options.

**Our values**

Be human. People matter.

Be honest. Nobody wants to hear bullshit.

Aim high. We have Shuttle in our name for a reason.

Get results. It’s what we all want.

Progress. As people. As brands.

**The perks**

Monthly social activity

Annual away-weekend - we discuss ideas, performance and normally let off some steam together

22 days holiday per annum (pro-rated) + bank holidays

**What to do next?**

If you’re up for being part of a progressive company that is growing, and has fun while doing their creative bit, then we want to hear from you.

We are fully flexible with the hours and they can be worked in a pattern to suit you and the business over the week.

We want to attract the broadest range of talented people to work with us; the more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We look forward to hearing from you.

**Job Type**: Part-time
Part-time hours: 32 - 35 per week

**Salary**: £25,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Sick pay
- Work from home

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: In person

Application deadline: 29/08/2023
Reference ID: Shuttlefish Studio - Executive Assistant
Expected start date: 02/10/2023

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