Bid Administrator

Intelligent Data, a prominent survey, data capture, and processing company established in 2007, is a leader in providing transport survey data across the UK market.

We are a dynamic and growing business with ambitious visions, operating in a specialised market where individuals can swiftly make a substantial impact. We are on the lookout for individuals who aspire to contribute to our enduring success, taking ownership of their roles within our organisation.

Operating in a relaxed and supportive work environment, we foster collaboration and enjoyment in our workspace. Our workplace features an open office plan, hybrid work options where feasible, enjoyable social events throughout the year, and the chance to engage in projects that contribute to environmental improvements.

Joining our exceptionally talented team requires individuals who are not only passionate about their work but also possess the drive to instigate innovation and bring about change.

**The Role**:
As we propel forward in our journey of growth, a thrilling opportunity awaits you in our Business Development team, embodying our core values of placing the customer first, fostering curiosity, and embracing accountability. We are actively seeking a dynamic and passionate Bid Administrator to join us in a pivotal phase, contributing to the success of our work-winning tender process.

Under the guidance of the Senior Business Coordinator, the Bid Administrator's mission is to delve into the intricacies of client quote requests, swiftly and accurately devising Intelligent Data’s methods to achieve them. As you undergo comprehensive training and gain proficiency in our tailored data collection methods and dedicated platform, your role will evolve to encompass the meticulous construction of tenders tailored to each unique project.

As your knowledge expands, you'll directly engage with clients, understanding their specific requirements, offering valuable insights, and contributing to the overall process of securing projects. The agile nature of Intelligent Data's model may also call for your flexibility to assist other support roles, providing you with a comprehensive view of company operations and additional avenues for personal and professional development.

**Key Responsibilities**:

- Receiving, processing, recording, and tracking all incoming tenders to ensure timely response and adherence to deadlines.
- Taking ownership of internal tender/outcome tracking systems to maintain accurate records of submissions and outcomes.
- Maintaining all tendering portals with up-to-date company information/documents to enhance our competitiveness and compliance with tender requirements.
- Supporting the bid team with administrative tasks such as accurate document preparation, formatting, and distribution.
- Assisting in the development and improvement of bid processes and procedures to enhance efficiency and effectiveness.
- Communicating effectively with internal and external stakeholders to ensure information alignment and timely execution of bid-related tasks.
- Building and managing client relationships, driving exceptional customer service through any communication interactions.
- Upholding confidentiality and professionalism in handling sensitive bid information.
- Assisting the Senior Business Coordinator with ad-hoc tasks.

**Requirements**:

- Exceptional written and verbal communication skills
- Strong organizational and planning abilities in a fast-paced environment
- High IT literacy, especially in Outlook and Excel
- Sharp analytical skills with keen attention to detail
- Customer service prowess
- Capability to work independently and collaboratively within a team
- Previous experience in a professional office role or holding a business-based degree is preferred.

Join us on this exciting journey, where your commitment to the customer, curiosity, and accountability will drive both personal and company success.

**What we offer**:

- Up to £25k per annum, plus workplace pension based on auto-enrolment criteria.
- Company Bonus Scheme: discretionary annual bonus scheme linked to Company profits and personal performance.
- 20 days holiday plus bank holidays.
- Long Service Award Scheme: annual leave increase by one day per year after 3 years of service, up to a maximum of 5 additional days.
- Additional leave between Christmas and New Year.
- Discretionary Birthday leave if it falls on a weekday.
- Additional two days' holiday in a calendar year for regular volunteering for a registered charity.
- Employee Referral Scheme.
- ‘Bike to Work’ Scheme.
- Our commitment to equality and diversity is reflected in our inclusive culture, actively valuing differences and recognizing the contributions of individuals from diverse backgrounds and experiences. We aspire to build and sustain a workforce that mirrors the communities we serve._

Thank you for your interest in joining our team

**Job Types**: Full-time, Permanent

Pay: Up to £25,000.00 per