Personal Assistant

4 months ago


Exeter, United Kingdom Tate Full time

**PA to Headteacher**

**Start date**: ASAP until the end of December with view to extension.

**Working hours**: Monday to Friday, 8am - 4pm

**Location**: Exeter

**Pay**: £13.41 per hour

Free parking

Based on-site at location.

DBS check required.

We are looking for PA to provide comprehensive and confidential executive support to the Headteacher of an Academy based in Exeter.

Duties include:

- Proactive management of the Head-teacher's diary and associated logistics to ensure efficient organisation
- Effective and sensitive management of incoming and outgoing communications to/from the Head-teacher's office.
- Representing the Headteacher with school and Trust staff, parents, students, and external agencies, including receiving visitors on behalf of the Headteacher.
- Organising and taking minutes of all meetings led by the Headteacher, including leadership meetings, HR meetings and inter-agency meetings.
- Drafting, preparing and circulating documents on behalf of the Headteacher.
- Being first point of contact for callers and visitors, and for school situations requiring attention from a member of the Leadership Team.
- Administration of student records.
- In consultation with the Headteacher, organising programmes and logistics for external visits to the school, including audits and inspections.
- Responding to Freedom of Information requests made to the school.
- Receiving or acknowledging formal complaints made to the Headteacher, and co-ordinating or drafting responses, in consultation with the Headteacher and the School Complaints Coordinator. Supporting the Headteacher in any safeguarding matters.
- Liaising with the Clerk to the Governors in preparing for Local Governing Body meetings and in facilitating an effective communication between the Headteacher and the Chair of Governors.
- In consultation with the Leadership Team, co-ordinating the production of the yearly Staff Handbook and school calendar.
- Supporting the Headteacher in the monitoring of staff performance and appraisal.
- Maintaining confidential electronic and other filing systems linked to the Head-teacher's office.
- Contributing to the organisation and delivery of parent/community events as required.
- Undertaking any other duties or functions which generally support the work of the Headteacher, as required. Where necessary being flexible to respond to requests outside of working hours

Tate is acting as an Employment Business in relation to this vacancy.

Tate is acting as an Employment Business in relation to this vacancy.


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