Fm Co-ordinator

5 months ago


Leeds, United Kingdom Mitie Full time

We are looking for passionate people to join our Mitie team that delivers exceptional every day; we offer a great place to work with many benefits.

In your new role as FM Co-ordinator, you will be working within a school environment with our facilities Management team. Your duties will include:

- To assist managing all administration Processes related to the contracts.
- Updating Mitie's CAFM system.
- Attend weekly/monthly meetings/conference calls as required.
- Update internal and external databases and administration systems as required.
- Accurately file both manually and electronically as per business policy and procedures
- Ensuring operational paperwork is to corporate and contractual standards.
- Ensure correct working procedure is followed and that all health and safety company procedures are adhered.
- Have a flexible approach to business support to ensure deadlines are achieved.
- Ownership of financial work streams to ensure records are maintained and processes followed as appropriate.
- Undertake financial reconciliations and invoicing for the Contract.
- Raising and goods receipting of purchase orders.
- Manage accrued income and aged debt.
- Assist in the preparation for client meetings.
- Assist in the creation and distribution of management information and reports.
- To undertake and liaise with Sub-Contractors as and when required to gain quotations, resolve queries.
- To work and take instruction from the Contract Manager & Regional Account Manager as required.
- To undertake any other related duties, according to the needs of the business.

What we are looking for
- Finance administration experience essential.
- Relevant experience of Microsoft packages - must have good working knowledge of Excel.
- Must have a flexible approach to working.
- A knowledge of facilities management sectors is desirable.
- Ability to manage own time and prioritise workload.
- Relationship building skills - to be a self-starter willing to take the initiative when necessary and excellent ability to work well within a team structure, and support and guide team members as required.
- Ability to work on own initiative to a high level of accuracy and to meet deadlines.
- Customer Care - Capable of delivering results and exceeding customer expectations.
- Ability to generate, develop and present ideas and suggestions for improvements to achieve more effective working practises.
- Attention to details.
- Well, presented, professional appearance and attitude with a positive and professional approach.
- Excellent time keeping skills and strong planning and organisational ability.
- Excellent written and spoken communication skills.
- Discretion in dealing with confidential information.
- You will be required to complete an Enhanced Disclosure (DBS Check).
- This post is exempt from the Rehabilitation of Offenders Act 1974 and Mitie is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children or vulnerable adults.



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