Business Support Officer

6 months ago

Belfast, United Kingdom Ashton Recruitment Full time

Ashton Recruitment require a Business Support Officer for our client based in Belfast.

Position: Business Support Officer (Finance, Systems and Performance)

Location: Belfast

Duration: Temporary

Rate of Pay: £17.53 per hour

Hours of Work: 37 hours between the hours of 0900-1730

Duties include (but not limited to):

- To be responsible to the Business Coordinator for the review, design, implementation, integration and testing of all systems (manual and computerised), procedures and controls in the department and to assist with providing appropriate training.
- To assist in the use, maintenance, control and development of the various information and financial systems used within the department and to ensure the timeliness and accuracy of input data and reporting information.
- To supervise and be responsible for programming the workload and priorities of any assigned support staff in liaison with the Business Coordinator to ensure the business needs of the service are met in an efficient and cost effective manner.
- To assist the Business Coordinator in developing and implementing proper systems of financial and budgetary control within the service, in accordance with council’s Standing Orders, Financial Regulations and Accounting Manual policies and procedures.
- To assist the Business Coordinator with the preparation of the revenue and capital estimates and with the monthly budget monitoring, variance explanations and end of year forecasts, ensuring that appropriate corrective action is taken as required.
- To assist the Business Coordinator with the review and updating of the departmental risk register and risk action plans.

Essential Criteria:
a) assisting with the preparation of revenue estimates, the monitoring of budgets and the management of accounts receivable and accounts payable functions;
b) using systems to produce management information and experience in the design, review and implementation of manual and computerised systems;
c) assisting in the provision of advice and guidance to operational managers in the full range of finance, systems and performance related matters; and

d) managing business support staff on a daily basis including programming workloads and priorities.
- Applicants must be able to demonstrate, by providing personal and specific examples, evidence of the following special skills and attributes, which may be tested at interview.
- Communication skills: The ability to write reports, memos and letters on complex or sensitive issues. Effective oral communication skills with the ability to address groups and meetings clearly and to listen and understand divergent opinions and convey complex information.
- Knowledge of accounting and resource management: A detailed knowledge of financial control and accounting systems sufficient to provide advice on departmental financial and resource management matters at a senior level
- Team leadership and team working skills: Effective leadership skills capable of making a full contribution to team decision making with a track record of working with a number of teams and leading on change.
- Performance management skills: An understanding of how to deliver a value for money service via performance management systems and procedures including performance indicators, benchmarking and quality assurance methodologies.
- Systems development skills: The ability to review and implement systems and processes required to maintain the effective and compliant operational procedures for the service and to deliver up-to-date management information.
- Customer care skills: An understanding of customer care and consultation principles and the need to respond to client and customer demands.
- Analytical and decision-making skills: The ability to analyse complex situations and take appropriate decisive action using the data that has been gathered with an understanding of the possible wider corporate implications of such action.
- Political sensitivity skills: An awareness of how Local Government and other public bodies operate and the ability to work with a diverse group of other managers and professionals, both internally and externally, to meet common objectives.
- Work planning and organisational skills: The ability to forward plan and to effectively prioritise the work of a large section taking into account short and medium term goals, service demands and the availability of resources and using effective administrative systems and controls

**Ashton Recruitment is acting as a Recruitment Business**

**Job Types**: Full-time, Temporary contract

**Salary**: £17.53 per hour

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

**Experience**:

- managing business support staff: 2 years (required)
- monitoring budgets: 2 years (required)

Work Location: In person

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