Assistant Private Secretary to Head of Corporate

4 weeks ago

Birmingham, United Kingdom Department for Levelling Up, Housing and Communities Full time

**Details**:
**Reference number**:

- 270890**Salary**:

- £30,792-
**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- Policy Unit and Private Office**Type of role**:

- Policy**Working pattern**:

- Flexible working, Full-time, Job share**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Darlington, Leeds, Manchester, WolverhamptonAbout the job

**Job summary**:
As an Assistant Private Secretary (APS), you will provide outstanding support and advice to the Head of Corporate Group and Chief Finance Officer, Matt Thurstan, across a distinct portfolio.

The corporate group has six directorates which collectively cover finance; communications; commercial; project delivery; estates; security; digital; analysis and data, and HR. You will be able to shape your portfolio to your own interests.

You will join a high-performing hybrid team led by a Grade 7. We encourage you to get in touch if you have any questions about the role - contact details are located near the bottom of this advert.

Your role will be based in the wider DLUHC Executive Team Office (ETO), which includes the private offices of our Permanent Secretary, Directors General, Chief Scientific Advisor, and Non-Executive Directors, as well as the departmental Board Secretariat. We are a friendly and inclusive group of around thirty people, with plenty of opportunities and support for career development and extra-curriculars.

This role offers an unparalleled opportunity to work daily with senior officials, Ministerial private offices, and external stakeholders across varied and high-profile issues.

The role of APS demands excellent organisation and communication skills, and the ability to build relationships across the department and more widely, and work confidently with officials at all levels. Key to success will be your ability to remain calm when busy, think quickly on your feet, work independently and exercise strong judgement.

**Job description**:
Key Responsibilities:

- Oversee a broad portfolio of work across the Corporate Group. You will develop knowledge of the relevant Directorates, assimilate information quickly, and build relationships with senior staff and their offices so that you can brief and advise.
- Develop a trusted relationship with the Head of Corporate Group, acting as a sounding board and first point of contact on their queries.
- Support the Head of Corporate Group in meetings, accurately recording decisions and driving progress on actions.
- Effectively manage the flow of work to the Head of Corporate Group, coordinating and providing high quality, timely advice to inform decisions and representing their views to the Department.
- Support the Head of Corporate Group’s internal and cross-government communications.
- Build and maintain strong relationships with policy teams, corporate teams and other Private Offices to understand key priorities and delivery challenges.
- Horizon scan to identify and analyse emerging issues for resolution.

**Person specification**:
We’re interested in someone who:

- Has excellent relationship building skills and is a strong communicator, able to clearly explain complex issues and provide clear direction to colleagues at all levels.
- Is able to quickly grasp complex issues and make strategic links between different policy areas.
- Is resilient and able to work autonomously at pace, including taking decisions under pressure.
- Is highly organised with excellent prioritisation skills.
- Is a flexible and supportive team player.
- Is able to spot problems and seek creative solutions.
- Will be a visible and professional ambassador for the Head of Corporate Group and a strong advocate for the Group across the department and with external stakeholders.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Seeing the Big Picture
- Making Effective Decisions
- Communicating and Influencing

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.**We are for everyone**

**We would strongly recommend that applicants get in touch with the vacancy manager to find out more information about this role.**

We are for everyone

DLUHC want to bring in a diverse workforce at all levels.

Most of our campaigns utilise multiple assessors and so it is possible that each of your answers would be viewed by different assessors.
- The assessor won’t be reading your answers sequentially.
- Do not assume that the same assessors will have read all of your answers.
- If talking about somethin

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