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Office Assistant

5 months ago

Prestwick, United Kingdom Regency FM Full time

**Main Duties**:

- **

1. Provide reception cover (answering phones, directing calls to the appropriate person, taking messages, and greeting visitors in professional manner)

2. Accurate and timely data entry of all client job requests to Regency’s Job Management System.

3. Maintain an accurate inventory of all Regency devices, set up new devices and oversee any relevant software updates.

4. Provide support to field staff on use of devices and Regency’s Job Management System.

5. Provide administrative support to Office Staff, Management and Colleagues.

6. Administrative support for all aspects of employee recruitment

7. Manage Regency’s Stationery and Uniform stock placing orders to maintain correct levels.

8. Manage bookings and maintain Regency’s Conference Room Diary.

9. Support Regency’s cross training through the creation and maintenance of instructions for key functions and administrative tasks.

**Education and/or Experience**
- At least one years’ experience as an Office Assistant or related position and be confident using Microsoft Word, Excel, and Outlook.
- Excellent communication and interpersonal skills, both verbally and written, with experience of professionally liaising with colleagues and managers daily.
- You will demonstrate a high level of attention to detail and organisation, be disciplined in your work with a can-do attitude.
- You will understand the importance of and always demonstrate a professional and commercial attitude and approach.
- You will be self-motivated with a high level of enthusiasm and commitment.

**Language Skills**:
Excellent communication -Verbal & Written skills (essential)

Language skills - Fluent English (essential)

**Mathematical & Information Technology Skills**:
Competent IT and numeracy skills

**Job Type**: Permanent

**Salary**: From £10.50 per hour

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Prestwick, KA9 2PH: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 12/05/2023