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Receptionist - Aylesbury High School (Girls)

3 months ago

Aylesbury, United Kingdom Buckinghamshire Council Full time

**Reference number**

BUC11371

**Contract type**

Permanent

**Working hours**

Part Time

**Level of DBS check required**

Enhanced with Barred List

**Date posted**

27 Mar 2024, 11 p.m.

**Application deadline**

14 Apr 2024

**Overview**:
To be the first point of contact for visitors to the school, for deliveries and for telephone calls, and to deal with student and staff enquiries. Running the school’s reception and working with colleagues to operate a welcoming and effective service.

The receptionist is responsible for:
Reception and switchboard duties
Postal duties
Clerical duties
Assisting in the organisation of school functions
Medical duties

**Term time only**

**Salary Type**:Bucks pay

**Salary details**:AHS Pay Range 2

**Contract type**:Permanent

**Hours**:09:00 - 15:00 - Monday to Friday - 30 hrs/week

**Closing date**:14/04/2024 00:00

**Interviews to be held**:After closing date

**About us**:
Aylesbury High School (AHS) is a forward-thinking girls’ grammar school that values both academic and pastoral excellence and co-curricular opportunities with the vision of developing uniquely talented young adults, who are independent, strong and confident
We create a welcoming environment which draws the very best from all in our community. Achieved by providing an ambitious education that stimulates creative and critical thinking, values diversity and facilitates dynamic personal development.

The AHS values are Confidence, Respect, Engagement, Aspiration, Teamwork and Enjoyment and we want all our community to experience, develop and demonstrate these characteristics both within the curriculum and through our extensive co-curricular offering.

**About the role**:
Reception and switchboard duties:
Receiving visitors to the school in a welcoming and appropriate manner
Acting as the first line of security for the front entrance to the school, operating the signing-in and out system and alerting appropriate staff if there are concerns about people who are trying to enter the site
Operation of the school switchboard, transferring calls as appropriate
Dealing with pupil enquiries
Updating staff firelists as appropriate
In the event of a fire evacuation, assisting in the roll call of staff and visitors, as directed in the staff handbook

Postal duties:
Sorting and distributing the incoming post
Franking and recording the outgoing mail, maintaining the franking machine and dealing with the postal account
Dealing with couriers, booking collections, checking deliveries

Clerical Duties:
ID Badge printing, recording and issuing
ParentMail administration (parent account login etc, not financial aspects)
Acting as the initial contact point for parents and students in resolving ParentMail administrative issues
Booking and tracking taxis on behalf of other staff for school activities.
Other duties as requested by the Bursar to contribute to the running of the front office and of the school

Assisting in the organisation of functions:
Providing clerical assistance for public events
Acting as a booking office for the various school events and productions and collecting payment for tickets, issuing of tickets and liaising with Aylesbury Grammar School
Liaising with the Aylesbury High School Association (AHSA) over event administration

Miscellaneous duties:
Management of lost property and confiscated items
Liaising with the bus companies and Passenger Transport Dept at County Hall
Arranging school tours for prospective pupils or prospective staff and visitors
Work with other members of the Admin Support Team to contribute to the school improvement process
Administration and Handing out Uniform orders

Medical duties:
Providing first aid cover for the site as back-up when Matron is absent or otherwise unavailable. Training will be provided.

Safeguarding

An understanding of and commitment to the safeguarding requirements associated with such a role
The requirements of the post may vary from time to time without altering its essential nature or level of responsibility.

**About you**:
The work of the Receptionists will be judged against this job description and any targets set as part of the appraisal process. Post holders will be expected to undertake appropriate CPD activities, as required.

Experience
Working within a team (essential)
Working to tight deadlines (essential)
Planning your own workload (essential)
Experience of working with young people, preferably in a school setting (desirable)

Knowledge
IT competency (essential)
An understanding of and a commitment to the safeguarding requirements associated with the role (essential)
Use of Google products to a competent level (desirable)
Use of SIMS (desirable)

Skills/Competencies
The ability to work independently and to take direction (essential)
Excellent oral and written communication skills (essential)
Excellent interpersonal skills (essential)
Excellent organisational skills (essential)
High attention to detail and a high level of accuracy (essent