Pa / Personal Assistant
2 days ago
Working as part of a friendly team based in Pontypridd, you will provide secretarial and clerical support to all medical staff and manager's; where appropriate, liaising with medical staff/health board staff, service users, and other external contacts.
**Client Details**
The successful applicant will be based in Pontypridd, with an opportunity to do a mix of home and office working.
You will be working with a large NHS body, joining a small friendly team on a temporary, ongoing basis.
**Description**
**The key responsibilities of the Personal Assistant include**:
- Communicate effectively with all members of staff and actively participate in staff meetings.
- Communicate and liaise effectively with directorates, divisions and stakeholders as directed and required on a range of complex and sensitive topics.
- Display tact, diplomacy and confidentiality at all times.
- Provide centralised telephone coverage for the unit, answering where practicable enquiries for staff, patients and external contacts.
- Collaborate with staff in maintaining accurate databases, updating office operating procedures, inventories and documentation.
- Assists with providing comprehensive training and supervision of clerical staff and new members of administrative staff within the department in all relevant areas
- To work in a safe manner in accordance with the Health & Safety policies and procedures.
- Using high level diary management skills, organise and maintain diaries; responsible for scheduling meetings and resolving potential conflicts with diary appointments and schedules.
- Responsible for collating, sending out and filing all confidential
- Responsible for reporting and keeping accurate, confidential records of patient details as required.
**Profile**
**The successful Personal Assistant will have**:
- Knowledge and experience in a range of personal assistant and office responsibilities, including; non routine diary management, conference and event administration and high level secretarial support.
- Be proactive in providing support in the event of an outbreak /emergency situation.
- In depth knowledge of Microsoft Office suite.
- Strong oral and written communication
**Job Offer**
- Hybrid / flexible working
- Onsite parking
- Temporary, ongoing role
- Salary £22,549-£24,882 dependent on NHS experience
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