Temporary Business Support Assistant- Admin

4 days ago

Grays, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary Business Support Assistant
- Admin & Clerical**
**Reference no**:
**Thurrock RQ657869**
**Pay rate**:
**£13 per hour PAYE**
**The post-holder will provide business support to Community Development and Equalities Team to administer the Community Environmental Development Fund (CEDF).** Key responsibilities:

- Provide business support to the Community Development and Equalities Team
- Provide specific business support through the delivery, monitoring and administration of the Community Environmental Development Fund grants programmes managed by the service.
- Deal with telephone, correspondence, and face to face enquiries from colleagues, partner organisations, elected members, residents and others.
- Work effectively with colleagues, partner organisations, elected members, residents and others.
- Prepare agendas, take and transcribe minutes of meetings.
- Set up and co-ordinate meetings including the availability of attendees.
- Type letters, reports and minutes.
- Maintain filing systems and electronic systems.
- Collect, screen and distribute post.
- Coordinate any other business-support duties i.e. sending out information, faxing, photocopying, ordering, researching on request of the Community Development and Equalities Team.
- Process and monitor purchase orders and financial information on behalf of the team.
- Liaise with other staff throughout the council to achieve team targets.
- Maintain electronic diaries where necessary and to assist in maximising the efficient use of time.
- Carry out any other duties reasonably falling within the remit of the post
- Be flexible recognising the need to work some evenings or weekends where necessary

**“Specific Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**: Experience & Knowledge / Technical skills
- Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
- Awareness of administrative / clerical practices and procedures
- Minute taking experience

Desirable requirements
- Understanding of administration of grants programmes or schemes
- Experience of setting up and administering a document management system
- Experience of using the Council’s Objective software
- Experience of working within local government
- Experience of grant administration

Skills & Abilities:

- High standard of written & verbal skills
- Ability to communicate clearly at all levels and deal with correspondence, enquiries and visitors in a polite and informative manner
- Ability to work flexibly and meet the demands of the service
- Ability to use office equipment e.g. photocopier, fax etc for scanning and copying information.
- Ability to keep accurate records and produce information as required
- Ability to use own initiative and manage own workload
- Ability to work as part of a team
- Ability to adapt in a rapidly changing environment

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:

- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Please refer to the Role Requirements section above - your CV must address the requirements listed.

**Other preferable/desirable details to include on your CV, if applicable**:

- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.

**Job Ref: Thurrock RQ657869**

**Anticipated Length of Assignment**: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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