Parish Administrator

**FLEET AND CHURCH CROOKHAM PARISH - PARISH ADMINISTRATOR**

**PART TIME: 25 HOURS PER WEEK**

**SALARY: £12 per hour**

**About Us**

The Parish of The Holy Trinity and Our Lady, Fleet & Church Crookham is in the Diocese of Portsmouth. The Parish has two churches served by one Priest and a Deacon. The Parish has an Office in Fleet that serves the clergy, parish groups and parishioners.

**The Role**

The Parish needs a full time Secretary to serve the clergy and undertake the Parish Office operation. We are looking for an experienced office worker who is able to work alone in managing a small office. The office functions from 9am to 5pm every week-day but is closed during the lunch period for one hour.

The position involves the following tasks:

- Secretary to both the Parish Priest and one Deacon
- Handle callers to the Parish Office
- Maintain the Parish Diary
- Maintain a rota for the clergy to visit self-isolating parishioners
- Diarise Mass Intentions & manage Foundation Masses
- Preparation & production of the weekly Parish newsletter
- Maintain the Parish database of parishioners
- Maintain Parish Mass Rotas
- Maintain various Parish Registers as Diocesan & Civil Authorised person
- Order Sacristy, Parish & Office materials
- General Filing & Photo Copying
- Maintain the halls Diary
- Gift Aid Referrer
- Prepare invoices for the hall’s hirers, arrange the viewings, preparing contracts
- Supply cleaning stuff for Churches & halls

**Experience required for the role**:
**Personal attributes**:

- Sympathetic to the ministry and mission of the Catholic Church
- Self motivated and flexible, with ability to work on own initiative and judgement without supervision or support from colleagues or team, able to cope with change and work under pressure
- Collaborative in working alongside others
- Diplomatic, discreet with a sympathetic nature and emotional resilience

**A Covering letter**: Please tell us how your motivation, values, skills, experience, and personal qualities demonstrate your suitability for the role (around 500 words) and why you would like to work for the Catholic Diocese of Portsmouth.

**Current CV and the details of two referees**: This should include full education and employment history (including dates, with no gaps left unexplained). Please include your current or most recent employer as one of your referees.

**JOB DESCRIPTION**

**Overall Job Purpose**

To serve the clergy and undertake the Parish Office operation. We are looking for an experienced office worker who is able to work alone in managing a small office. The office functions from 9am to 5pm every week-day but is closed during the lunch period for one hour.

**Key accountabilities**

The position involves the following tasks:

- Secretary to both the Parish Priest and one Deacon
- Handle callers to the Parish Office
- Maintain the Parish Diary
- Maintain a rota for the clergy to visit self-isolating parishioners
- Diarise Mass Intentions & manage Foundation Masses
- Preparation & production of the weekly Parish newsletter
- Maintain the Parish database of parishioners
- Maintain Parish Mass Rotas
- Maintain various Parish Registers as Diocesan & Civil Authorised person
- Order Sacristy, Parish & Office materials
- General Filing & Photo Copying

**Person Specification**

**(Personal attributes essential to performing role: e.g. skills, competencies, expertise, knowledge, experience.)**
- To be successful in this role, you will have:

- good knowledge of small office organisation
- filing experience,
- telephone skills,

**Competence, expertise & Knowledge**

**Essential**
- Proficiency in use of Microsoft Office including Word, and Excel
- Understanding of Data Protection legislation.
- Excellent interpersonal skills and the confidence to deal with people at every level.
- Excellent communication skills both written and verbal
- Work effectively without close supervision
- Ability to work effectively as part of a team.
- Excellent problem -solving skills.
- Understanding of and commitment to equality of opportunity and good working relationships.
- Able to work on own initiative, organising and prioritising own workload to set deadlines.
- An ability to maintain high degree of confidentiality and trust.
- Good time keeping.
- Positive and flexible approach to work.

**Desirable**:

- Knowledge of the values and teaching of the Roman Catholic Church.

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: £12.00 per hour

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 31/07/2023