Office Administrator

4 weeks ago

West London, United Kingdom Designer Group Ltd Full time

**OFFICE ADMINISTRATOR / IT**

**Role Location: Watford, London**

**About Our Company**

Designer Group is a leading international mechanical & electrical provider specialising in turnkey packages for the design, supply, and installation of M&E services. Headquartered in Dublin, we employ in excess of 1000 experienced and dedicated colleagues across the Group. As an industry leader, we work with some of the world's largest multinational companies and our common purpose is delivering ambitious, innovative and sustainable engineering solutions, building client partnerships that bear testament to the standards we uphold.

Our people are the foundation of our continued growth across all client sectors. We invest in our people and have a philosophy of continuous professional development. This investment has produced an innovative and passionate team that deliver projects for our clients safely, efficiently and to the highest standards in the industry. Our approach to everything we do is underpinned by our **Values** of**:
**Safe**

**Trust**

**Respect**

**Challenge**

**Deliver**

This is an exciting time for Designer Group, with the fruits of our Engineering our Future Strategy 2025 reflected in our substantial pipeline of work in Ireland, Europe, Africa and South America.

To be successful in this role, you will have a minimum of 3 years’ experience working as an Office Administrator and at least 2 years' experience of working in a reception role, ideally within the Construction or Engineering industry.

You will be reporting to the Office/IT Manager. The overall responsibilities and personal specifications for the position are as outlined below:
**Key Responsibilities**:

- Act as the first point of contact for all UK IT Queries.
- Provide end-user IT support by responding to IT Service desk tickets ensuring that all activity is accurately documented and recorded in line with ITIL practices.
- Handle IT requests and incident reports based on priority - review and reprioritise or escalate as necessary.
- Manage the IT employee onboarding and offboarding process. Participate in inductions for new starters, outlining Admin and IT section on the presentation. Ensure leavers and starter tracker/checklists and calendar are completed as necessary.
- Ensure IT equipment signed for using Sign Request software.
- Logistics and registering of all IT equipment and movement within the business, reporting damages and losses.
- Co-ordinate retrieval of leaver IT equipment, arrange courier, DPD etc.
- Set up of users accounts on Uniflow as required and programming of printing access codes.
- Set up of users on Field View and Viewpoint as required.
- Ordering, co-ordination and management of installation for photocopiers throughout the business ensuring all offices and sites have equipment required within business guidelines.
- Setting up of video conference meetings and telephone conference calls based in the meeting rooms as necessary on Teams and BT Meet as required.
- Management of photocopier and plotters in the office ensuring necessary toner and paper is in stock and that servicing and engineer calls booked, tracked as required.
- Use of Teams to track tasks and ensure communication within the team environment.
- Ensure company standard and procedures are followed and maintained.
- Place IT orders and process all the way through to allocation in a timely matter including laptops, software, tablets and mobile phones. Production of Internal requisitions for all IT Department purchases, provision on copy invoices, PO’s for all software, as required by IT manager.
- Reconciliation of all IT and Mobile supplier accounts as necessary to ensure timely payment by the Finance team.
- Assist IT/Office Manager with maintenance and review of company intranet on SharePoint.
- Carry out any other office administration as directed.
- Take on duties as First Aider and Fire Marshall.
- Creation and maintenance of user guides in Microsoft Word.
- Provide cover for Office Administrator at Front of House, for holidays/sick days as necessary. Cover includes: Responsible for general reception duties, screening of phone calls as required and communicating messages to personnel promptly, accurately and dealing with any queries where possible, stationery ordering, meeting room management, etc.

**Qualifications/Experience**:

- Proficient in Microsoft 365 - Word, Excel, PowerPoint and Teams.
- Working knowledge of electronic sign off software. i.e. Sign Request, Adobe Sign.
- Appropriate level of generalist administration/reception experience within a fast-moving environment
- Relevant administration/IT experience in similar industry.
- Strong communication and interpersonal skills.
- Great attention to detail.
- Excellent organizational and coordination abilities.
- Problem-Solving.
- Teamwork.
- Ability to work under pressure.

**Good to have but not essential**:

- Fire Marshall/First Aid Training (Beneficial).
- Working knowledge of

  • Office Administrator

    4 days ago

    West Drayton, United Kingdom Office Angels Full time

    ?? Job Title: Office Administrator �? Benefits & Perks: - Competitive hourly rate: £13.00Temporary contract, 6 monthsFull-time working patternOpportunity to work with a dynamic teamConvenient location in West Drayton with parking �? About Our Client: Our client is a leading organisation in the property management industry. They are known for their...

  • Office Administrator

    1 week ago

    West Drayton, United Kingdom Office Angels Remote Work Freelance Full time

    ?? Job Title: Office Administrator �? Benefits & Perks: - Competitive hourly rate: £13.00 Temporary contract, 6 monthsFull-time working patternOpportunity to work with a dynamic teamConvenient location in West Drayton with parking �? About Our Client: Our client is a leading organisation in the property management industry. They are known for their...

  • Office Administrator

    3 weeks ago

    London, United Kingdom Office Angels Full time

    Office Administrator Deptford £27-30k Office based role Successful and expanding Chartered Surveyors based in Deptford is looking to recruit a bright and switched-on administrator to join their team. We are looking for a highly motivated and enthusiastic administrator to join a friendly and energetic team within a full time, permanent role. The role...

  • Office Administrator

    5 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Office AdministratorDeptford£27-30kOffice based roleSuccessful and expanding Chartered Surveyors based in Deptford is looking to recruit a bright and switched-on administrator to join their team.We are looking for a highly motivated and enthusiastic administrator to join a friendly and energetic team within a full time, permanent role.The role will...

  • Office Administrator

    3 weeks ago

    London, United Kingdom Office Angels Full time

    We are delighted to support this unique company within the City of London who are looking for an Office Administrator to join their hardworking, professional and dynamic team to support with all administration tasks. This is a chance to be a part of a leadingand well known establishment within the Education industry - a real opportunity to build on your...

  • Office Administrator

    3 weeks ago

    London, United Kingdom Office Angels Full time

    We are delighted to support this unique company within the City of London who are looking for an Office Administrator to join their hardworking, professional and dynamic team to support with all administration tasks. This is a chance to be a part of a leadingand well known establishment within the Education industry - a real opportunity to build on your...

  • Office Administrator

    4 weeks ago

    London, United Kingdom Office Angels Full time

    Are you available immediately to start a new role? One of our long standing clients in the London Bridge area, are looking for an Administrator to join their team! This is a busy, friendly company who need a helping hand across the organisation. Day to day, you will be assisting the Marketing and HR teams along with providing general support for the rest of...

  • Office Administrator

    3 weeks ago

    London, United Kingdom Office Angels Full time

    **Are you a strong Administrator/Office Manager with a "can-do" and motivational attitude? Look no further than this exciting new opportunity!** **A well-established global company based in the heart of the stunning London city is expanding their team. Looking for an all-rounder who is happy to gain extra responsibility outside of the job spec and flourish...

  • Office Administrator

    3 weeks ago

    London, United Kingdom Office Angels Full time

    **Are you a strong Administrator/Office Manager with a "can-do" and motivational attitude? Look no further than this exciting new opportunity!** **A well-established global company based in the heart of the stunning London city is expanding their team. Looking for an all-rounder who is happy to gain extra responsibility outside of the job spec and flourish...

  • Office Administrator

    3 weeks ago

    London, United Kingdom Office Angels Full time

    **Amazing Opportunity for an Office Administrator** **One of our best clients in the city is expanding their team and looking for a bright, personable and organised support to work with their admin and executive team** **Stunning offices in the City of London, huge progression opportunities and amazing benefits including pension, health care, social...

  • Office Administrator

    4 weeks ago

    London, United Kingdom Office Angels Full time

    Are you looking for a varied administration role within a fun and social team? Our client are an independent firm of Chartered Surveyors and we currently have an exciting opportunity to join an exceptional property company, who are seeking a confident Office Administrator to hit the ground running! **About the role**: **JOB TITLE**:Office...

  • Office Administrator

    5 days ago

    London, United Kingdom Hackett London (Office) Full time

    **Who we are...** AWWG is the global fashion group that integrates the brands Pepe Jeans London, Hackett, and Façonnable, and is the licensed distributor for Tommy Hilfiger and Calvin Klein in Spain and Portugal. We are looking for a **Maitenance/ Office Administrator** for our Hackett offices in London. Our **Hackett brand** has always been defined by...

  • Office Administrator

    4 weeks ago

    London, United Kingdom Office Collective Full time

    Office Administrator (Real Estate)If you would like to know a bit more about this opportunity, or are considering applying, then please read the following job information.Location: Camden, London, NW6Hours: Monday to Friday: 9:00 am to 6:00 pm(Please note there is work on one Saturday every three weeks: 11:00 am – 2:00 pm)Please note that we are ideally...

  • Office Administrator

    4 days ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Role: Office Administrator - Construction OfficeSalary: £21-25KLocation: SydenhamIndustry: Building services / ConstructionDuties include: Answering the telephone speaking with clients / customers when they call in passing the call onto the correct contact within the office Updating mass spreadsheets via excel HUGE DATA INPUT Recording all project...

  • Administrator - Friendly Office!

    3 weeks ago

    London, United Kingdom Office Angels Full time

    Are you looking to build your career within fast paced office environment within administration? We are currently working with a leading education institution, who specialise in shaping the development and careers of finance professionals in over 30 countries! We are searching for an talented Office Administrator, who are a quick learner and has aninterest...

  • Office Administrator

    4 weeks ago

    london, United Kingdom Office Collective Full time

    Office Administrator (Real Estate)Location: Camden, London, NW6Hours: Monday to Friday: 9:00 am to 6:00 pm(Please note there is work on one Saturday every three weeks: 11:00 am – 2:00 pm)Please note that we are ideally looking for candidates who have prior property experience.Join a leading residential property company with offices across North London as...

  • Office Administrator

    4 weeks ago

    London, United Kingdom Office Collective Full time

    Office Administrator (Real Estate)Location: Camden, London, NW6Hours: Monday to Friday: 9:00 am to 6:00 pm(Please note there is work on one Saturday every three weeks: 11:00 am – 2:00 pm)Please note that we are ideally looking for candidates who have prior property experience.Join a leading residential property company with offices across North London as...

  • Office Administrator

    2 weeks ago

    London, United Kingdom Office Angels Full time

    Our client are an independent firm of Chartered Surveyors and we currently have an exciting opportunity to join a exceptional property company, who are seeking a confident Office Administrator to hit the ground running! **About the role**: **JOB TITLE**:Office Administrator** JOB TYPE**:Full Time, Perm** HOURS**:09.30am - 17:30pm** SALARY**:£30,000 -...

  • Office Administrator

    4 weeks ago

    London, United Kingdom Office Collective Full time

    Office Administrator (Real Estate)Location: Camden, London, NW6Hours: Monday to Friday: 9:00 am to 6:00 pm(Please note there is work on one Saturday every three weeks: 11:00 am – 2:00 pm)Please note that we are ideally looking for candidates who have prior property experience.Join a leading residential property company with offices across North London as...

  • Office Administrator

    4 weeks ago

    London, United Kingdom Office Collective Full time

    Office Administrator (Real Estate)Apply promptly! A high volume of applicants is expected for the role as detailed below, do not wait to send your CV.Location: Camden, London, NW6Hours: Monday to Friday: 9:00 am to 6:00 pm(Please note there is work on one Saturday every three weeks: 11:00 am – 2:00 pm)Please note that we are ideally looking for candidates...