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School Secretary

4 months ago

London, United Kingdom Heasthside School Full time

**Job overview**

The School Secretary contributes to the effective and efficient running of the school by providing a professional support service to the Headteacher, Leadership Team and other Staff members at all times.

The duties and responsibilities of the School Secretary include, but are not limited to:

- **1. Reception Duties**
- Oversee the visitor schedule, greet visitors and coordinate sign in and welcome procedures.
- Answer incoming calls, deal with enquiries, forward callers and take messages and call back numbers if appropriate.
- Keep iSAMs up to date and make any updates when necessary.
- Maintain the reception area ensuring it is a warm, welcoming and professional environment.
- Prepare and post daily attendance lists for breakfast club, classes, sports, after school clubs and activities.

**2. Executive Assistant Duties**
- Manage the diaries of the Headteacher, ensuring online calendars are up to date.
- Attend regular meetings with the Headteacher to discuss diary priorities, deadlines and other relevant matters.
- Provide meeting support, preparing agendas, relevant documentation and taking and circulating minutes if required.
- Manage meeting logistics including venue and travel bookings, catering and IT support.
- Prioritise incoming mail and respond within designated turnaround time, reply to routine correspondence and follow up items as directed.
- Assist with 11+ admin support.
- Support in the planning and preparation of Ofsted and other regulatory visits.
- Assist in preparing the school newsletters.
- Provide support in organizing Christmas and End of Year performances.
- Help in collating termly Governors’ reports.

**3. Operational Support**
- Ensure all school registers, both manual and electronic, are completed and filed on a daily basis.
- Communicate with parents and classroom teachers regarding attendance, absences, illnesses and collection arrangements.
- Liaise with the Admissions team regarding uniform orders and arrange distribution.
- Assist in the coordination of school trips and book transport if required.
- Provide support for school events such as open days, parent evenings, staff activities.
- Act as a fire marshal in an emergency situation and help enforce all emergency evacuation procedures.
- Respond to ad hoc requests from staff for reports and assistance.

**4. Administration Support**
- Receive, sort and deliver mail and other deliveries in a timely fashion.
- Assist teaching staff to contact parents.
- Provide administration support to the Headteacher of the School and other members of the Staff as required

**Salary**: £19,433.71-£25,000.00 per year

Schedule:

- Monday to Friday

**Education**:

- A-Level or equivalent (required)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person

Application deadline: 27/03/2024
Reference ID: School Secretary
Expected start date: 15/04/2024