Administration Assistant

3 weeks ago

Macclesfield, United Kingdom IPG Health Medical Communications Full time

Are you a recent graduate who's looking to peruse a career within the finance industry? Are you currently working within an Admin role and looking to hone your skills within finance? We are currently looking to expand our team and would love to hear from you

**About the job**

IPG Health Medical Communications is a group of leading global medical communications agencies. We work on some of the most innovative global healthcare products and pride ourselves on our long-term relationships with some of the world’s top pharmaceutical companies.

This is a great opportunity for someone to develop good all-around skills required in a finance role within a progressive finance team supporting a worldwide network of agencies and clients.

**Role**:
Reporting into the Client Finance Analyst, this person will be aligned to the finance team, with a role spanning a number of the IPG Health agencies. The role is to support IPG Health with their integrated agency business with key clients and to provide a link between internal finance and Client Services team.

As such, a key part of the role will be supporting project finances across the agency teams ensuring recording of key project information for audit requirements and processing of costing transactions

**Key responsibilities include**:

- Timely collection, review and storage of budget approvals for all confirmed projects.
- Liaison with internal and external audit providing project information in line with the selected sample.
- Checking batched timesheet transactions for accuracy before posting to the costing ledger.
- Processing of transaction amendments between projects, ensuring that relevant authorisation and supporting paperwork is recorded.
- Manual inputting onto costing ledgers of miscellaneous ad-hoc spend on printing, production, and stationery items.
- Support with the financial training across the group sharing information and best practices, to help increase financial awareness of all staff.
- Assisting the Client Finance team with ad hoc reporting.

**General**
- Extremely well organised with a strong attention to detail
- Financial acumen and strong numeracy/accounting skills
- Competent in the use of Excel (intermediate level ability as a minimum)
- Able to work independently
- Ability to build strong relationships with internal staff
- Excellent time management to meet financial/reporting deadlines

IPG Health Medical Communications is home to the world’s most celebrated and awarded med comms agencies, united by a healthy obsession with creating exceptional medical communications for our clients. Our people are the beating heart of our organisation, and through the positive culture we champion, our teams create communications that not only have a positive impact for our clients, but also impact on the world around us.

We celebrate diversity and encourage applicants from all whatever their background and/or disability. We want you to have every opportunity to shine and show us your talents, so please reach out and let us know if there are any reasonable adjustments we can make to ensure our assessment process works for you.

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- On-site parking
- Private medical insurance
- Referral programme
- Sick pay
- Unlimited paid holidays
- Work from home

**Benefits**:

- Company events
- Flexitime
- Life insurance
- On-site gym
- Referral programme
- Unlimited paid holidays

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Macclesfield: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Macclesfield

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