Property Management Administrator
3 weeks ago
**Property Management Administrator**
**Liverpool**
**Maternity Cover - 12 Month FTC**
For over 30 years Downing have developed, built and managed bespoke residential and commercial schemes for a range of blue-chip companies, central government departments and leading universities throughout the UK. Following a period of significant growth, we are looking for an enthusiastic Property Management Administrator to join our Property team based at our modern Head Office in Liverpool City Centre.
**Key Responsibilities**
- Processing invoices & tracking budget expenditure in accordance with current systems
- Liaising with Finance colleagues (budget monitoring and reconciling)
- Assisting Facilities Managers with budget forecasts and end of year reconciliation reports
- Purchase order management
- Monthly recharging
- Sourcing and ordering consumables
- Sourcing and ordering basic property management services
- Sourcing and ordering basic reactive works services
- Act as contractor point of contact
- Co-ordinating periodic & ad-hoc contractor site visits
- Managing contract reports, remedial works and certifications
- Support Facilities Managers in updating web-based property Health & Safety compliance systems
- Prepare Health & Safety reports from web-based compliance systems
- Liaise with Health & Safety providers
- Prepare reports and other documents as required
- Prepare and issue agendas, record and distribute minutes
- Managing colleague’s diaries (Microsoft Outlook)
- Any other duties as reasonably required from time to time
- Carrying out additional administrative tasks such as filing, photocopying, scanning, typing etc.
**Key Requirements**
- Previous administrative experience is essential, preferably within a property or purchasing setting
- Ability to coordinate with team colleagues
- Must have strong knowledge of MS packages including Excel
- Previous experience handling data inputting
- Consider themselves to have an eye for detail and accurate approach to all work carried out
**Benefits**
- Competitive Salary
- 25 days holiday + bank holidays
- Company Pension Contribution
- Gym Access
- Modern office in the centre of Liverpool’s Business district
- Employee Assistance Program
- Life Assurance Cover
**Job Types**: Full-time, Fixed term contract
Contract length: 12 months
**Benefits**:
- Company pension
- Life insurance
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Liverpool, L3 9RQ: reliably commute or plan to relocate before starting work (required)
Work Location: In person
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