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Office Coordinator

4 months ago

Brighton, United Kingdom Brighton & Hove City Council Full time

Job Introduction
You will also contribute to the smooth running of daily operations.

You will also have strong experience of staff matters.

Looking to drive change you will be passionate about improving working practices and seek ownership of relevant tasks.

You will thrive on providing support to managers and other key operations staff within CityClean being a good communicator and having an eye for detail.

Ideally you will have experience of dealing with HR process such as absence management, recruitment, and training and their implications for management and staff.

Key duties
- Supporting O license compliance.
- Developing expertise in administering O license data to support Team Leaders, Managers and Drivers.
- Implementing control process and processes to support operational efficiency.
- Carrying out research and writing reports.
- Monitoring and supporting Attendance Management and associated processes.
- Managing GDPR across Operations.
- Setting up systems relating to the KPIs at Cityclean.
- Implementing and organising training initiatives and managing associated records.
- Ensuring payroll data is correct.

Interviews are TBC

We offer the benefits of working for a large organisation, including:

- Generous paid annual leave
- Pension scheme
- Family friendly policies
- Full induction and on-going development
- My Staff Shop - Providing great discounts from thousands of the UKs largest retailers
- Opportunities to progress further within the council

Job Details
**IMPORTANT INFORMATION FOR MANAGERS**:
As soon as your job has been approved by the recruitment team your role will be published into redeployment for a period of 1 week (unless you are affected by a period of vacancy controls). Your job will then be posted externally for a 2 week period once redeployment has finished.
**If you have specific dates in mind for advertising, please make this clear in the job notes section below.**
- **Application Form & Statement**
- **Application Form & Branching questions**
- **CV & Statement**
- **CV & Branching questions**

**Job location details - PLEASE READ**

We would expect the majority of roles to be either frontline/office-based or working in a hybrid way (Options 1 or 2). By exception, and where there is a hard to recruit “professional” /specialist role for a fixed term temporary assignment, recruiting managers may consider allowing the role holder to spend the majority of their time working remotely from home, with only occasional attendance at the office required (Option 3 below). As the Council is still currently piloting its hybrid working arrangements and to ensure consistent and equitable treatment, such arrangements in Option 3 would need to be discussed and agreed in consultation with your HR business partner in the first instance.

Please confirm selection in the Internal notes section:

- **Frontline roles or those that have remained office-based throughout**
- **Part office / part home**
- **Remote working with occasional attendance in the office**

**(IMPORTANT NOTE - OPTION 3 ONLY TO BE USED BY EXCEPTION)**

Additional Information
Your starting salary will be pro rata if the above position is less than 37 hours or term-time only.

For more information about our values and the benefits of working at the council, visit Why work for us (brighton-hove.gov.uk)

Company Information
**Encouraging a diverse workforce**

Find out more about our commitment to being a fair and inclusive place to work where everyone can achieve their potential by reading about our fair and inclusive actions, our anti-racism strategy and the work we are doing to encourage a diverse workforce (brighton-hove.gov.uk).

Package Description
Following internal promotions, we are looking for Business Support Coordinators to work within our busy Operations team. Cityclean is the in-house waste services for Brighton & Hove City Council. The role is varied, interesting and busy - there is opportunity to develop your skills and get involved in projects and service planning. We are modernising the service and the Coordinators role is key to helping us deliver improvements. We are looking for experienced administrators wanting to take the next step. You will be highly organised, have excellent administrative skills, be able to use your initiative and work as part of a team and independently.