Mail Admin: Part-time

3 weeks ago


Alloa, United Kingdom Scottish Prison Service Full time

An opportunity has arisen for a Mail Administration Assistant within HMP Glenochil for a 6 month fixed term period with the possibility of an extension. To ensure the effective and efficient management of all mail items for the establishment in line with SPS Policy and Standard Operating Procedures.- Responsibilities- To attend the front of house area in order to collect all mail delivered to the establishment and transport to the designated secure area.- Correctly count, identify and sort all mail into relevant categories i.e. confidential, general and damaged. Count and confirm Royal Mail Special and Recorded Delivery mail.- Complete relevant inventory sheets and maintain accurate records for all mail processes as per standard operating procedures.- Conduct secondary assurance screening of all mail through x-ray machine.- Distribute correspondence to all areas of the establishment.- Comply with other duties deemed necessary, which are commensurate with grade.**Person Specification**
- Qualifications Requirements- A minimum of two Standard Grades at Grade C or above or equivalent qualifications or relevant experience.
- **ESSENTIAL**
- Experience Requirements- Experience of working in an administrative environment.
- **ESSENTIAL**
- Knowledge Skills Requirements- Good communication skills at all organisational levels.
- **ESSENTIAL**
- Ability to effectively prioritise workload to meet departmental and organisational deadlines.
- **ESSENTIAL**
- Competent in MS office packages (including Microsoft Word and Excel).
- **ESSENTIAL**
- Excellent problem solving and decision making skills.
- **ESSENTIAL**
- Selection method 1- Final Stage Interview



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