Swag Cancer Alliance Project Support Coordinator

4 months ago

Bristol, United Kingdom North Bristol NHS Trust Full time

Project Management Manage the end-to-end procedures relating to all aspects of the project lifecycle. Responsible for developing and managing project tracking, control and reporting arrangements ensuring that project/programmes objectives can be achieve. Responsible for organising key project meeting, engagement and workshop sessions, booking venues, sending invites, taking minutes. Attending and/or facilitating meetings where agreed and present on progress, ensuring that all actions are logged and followed up as required.

Manage programme schedule and resource dependencies and conflict between initiatives. Support the team to ensure the timely capture of lessons learned throughout the project life cycle. Service Improvement Responsible for the development of operational processes and improvements to ensure robust coordination and alignment across the team in the delivery of its operational plan. To promote learning, sharing and evaluation of support delivered to appropriate stakeholder.

As part of a Project and Programme Management community of practice contribute to the development of project and programme management approaches and way of working across the organisation(s). Support the tracking of benefits realisation. Analysis and Judgement Assess and evaluate complex information received from project/programme(s) from a range of reporting sources. Monitor the delivery of work streams against plans, chasing and challenging progress as appropriate.

Assist and maintain risk and issues log, escalating as appropriate Maintaining appropriate systems to enable effective planning and scheduling. Responsible for project file management using robust version control. Responsible for the maintenance of an accurate asset register for project/programme(s). Communication Work with members of the team and key stakeholder to investigate the causes of any variance from plan/delivery targets and contribute to the implementation of solutions.

Communicate information, risks, issues and dependencies, including briefings and reports to project teams, sponsors and a range of internal and external staff. Support the Project/Programme lead to ensure effective project/programme(s) communications plans are developed and delivered. Support the Project/Programme lead in preparing complex papers and project reports as required, to be presented at different levels of the organisation including project boards. Promote effective communication and stakeholder management, both internally and externally by acting as the local point for project/programme responses to requests for information and assisting with the maintenance of the stakeholder log.

Financial Management Assist with the monitoring of project spend and contribute to the compilation of budgets. Contribute to the financial delivery of the service ensuring it is cost effective and delivered on time. Ensure all expenditure commitments and all payments are properly authorised, controlled and monitored in accordance with relevant project/programme and departmental procedures. Service Development Contribute to the review and development of existing project information management systems and to the development of an integrated approach to project management.

Propose changes to own area, informing policy and making recommendations for other project delivery.

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