Office Coordinator

**Full-time, permanent basis (40 hrs per week)**:

- **Location: Mortimer (onsite)**:

- **Salary: £24,000 - £25,500 (DOE)**

Due to company growth, we have an exciting opportunity for an **Office Coordinator** to join our head office team in Mortimer.

If you really want to make your mark in an organisation that is committed to improving the lives of children and young people, we have the role for you

**Who we are?**

Amegreen Children’s Services is an established and respected provider of residential children’s homes having been established in 2013. Our independent children’s homes are rated as Outstanding by Ofsted and provide therapeutic care to children between the ages of 5 and 18 who are unable to live with their families.

**About the Role**

You will be the first point of contact for all visitors and phone calls, dealing with queries effectively and confidentially. You will support our managers with minuting meetings and sitting in on interviews as well as working closely with the Office Manager to manage diaries and room bookings.

**Key Duties (but not limited to)**
- Complete the onboarding and background checks including obtaining references and DBS checks for all new employees
- Manage electronic staff personnel files ensuring all are up to date with current information such as correspondence, current DBS checks and car insurance if required
- Assist in the recruitment process; from scheduling interviews through to supporting the Manager taking interview notes
- Update new starters within the internal system and keep electronic records up to date
- Take minutes at Management Meetings, as and when required.
- Support the Office Manager with audits (Clearcare and Bright HR)
- Manage the DBS database and ensure it is kept up to date
- Adhoc duties as directed by the Office Manager

**Skills and Experience**
- Previous experience supporting with onboarding, interviews, and audits is **Essential**:

- Work efficiently within a** **highly **fast-paced environment**. **Essential**:

- The ability to **meet tight deadlines** and work calmly under pressure with a flexible working attitude. **Essential**:

- Organised with an eye for detail and the ability to manage numerous tasks and deadlines. **Essential**:

- Adaptable to change direction, be creative and focussed while retaining an organised and structured approach

**What will we offer you?**

Your health and wellbeing are important to us, so you’ll get an exceptional reward package including (but not limited to):

- Access to the Blue Light Card
- Company pension
- Sick pay (after probationary period)
- Refer a friend payment scheme (terms and conditions apply)
- Employee Assistance Programme
- Healthcare cash plan with Health Shield (after probationary period)
- Cycle to work scheme
- Discounts on driving lessons
- Free Flu jab
- Long Service rewards
- Employee Recognition

**Equality and Diversity**:
Amegreen is committed to being an organisation that allows people to be their authentic selves in a safe and inclusive environment.

**Safeguarding and GDPR**:
Adherence to Safeguarding and GDPR requirements and training on these policies and processes is mandatory for all employees. All employees are expected to understand and promote effective Safeguarding and GDPR practices in all aspects of their employment with Amegreen Children’s Services.