Parliamentary Assistant

**Job description**

To provide the Member of the Welsh Parliament with administrative, constituency and publicity support ensuring that standards of confidentiality are maintained.

**Main duties include**:
1. Respond to enquiries from constituents. Deal with casework and regional matters for which the Member is responsible for.

2. Ensure all cases are logged; monitor progress and ensure all identified actions are taken

3. Ensure records are kept and information managed confidentially in line with the Data Protection Act

4. Answer telephone, take messages and deal with enquiries and requests as appropriate. Assist with handling the member's diary and travel arrangements and constituency related tasks.

5. Sort incoming post into priority order and prepare draft replies to routine correspondence.

6. Research and investigate issues raised in constituency correspondence and follow up in such cases, ensuring their timely resolution and share pressing matters with the PR team.

7. Maintain an appointments diary for the Member, arranging/cancelling appointments, make travel arrangements, meeting and greeting visitors as required.

8. Extract and compile papers and briefing notes for meetings, printing documents for the member and draft letters or, any documents as required by the Member.

9. Maintain a filing system, associating previous papers with current correspondence, and extracting documents on request.

10. Attend meetings and/or events with the Member.

11. Arrange surgeries and offer support on the day.

12. Ensure regular invitations are received for the Member to meet and speak with members of groups/associations and ensure that visits are recorded on a database.

13. Assist in the preparation and organisation of specific campaigns.

14. General administrative duties as may be required

**Essential knowledge and experience**
- Some experience of administrative work and knowledge of office systems.
- Knowledge and understanding of issues relevant to the local area.
- Some experience of using IT packages eg Microsoft packages such as Word, Outlook and Excel.
- Understanding of, and commitment to, combating discrimination and promoting the equality of opportunities and the Nolan Principles of Public Life.

**Essential skills and behaviours**
- Effective organisation and planning skills.
- Ability to work on own initiative to tight deadlines, with the ability to work flexibly and juggle a range of tasks.
- Effective interpersonal skills and the ability to deal with a range of people.
- Excellent communication skills.
- Ability to demonstrate sensitivity and ensure that the highest standards of confidentiality are upheld.
- **Desirable**_
- An understanding of current affairs and issues of relevance to Wales, an interest in the Welsh political system.
- The ability to work in both Welsh and English.
- Sympathetic to the aims and values of the Party.
- A full, clean, UK driving licence.
- _______________________________________

**Prif ddyletswyddau**

1. Ymateb i ymholiadau gan etholwyr Ymdrin â gwaith achos a materion rhanbarthol y mae’r Aelod yn gyfrifol amdanynt

2. Sicrhau bod pob achos yn cael ei gofnodi, monitro cynnydd, a sicrhau bod yr holl gamau gweithredu a nodwyd yn cael eu cymryd

3. Sicrhau bod cofnodion yn cael eu cadw a bod gwybodaeth yn cael ei rheoli'n gyfrinachol yn unol â’r Ddeddf Diogelu Data

4. Ateb y ffôn, cymryd negeseuon ac ymdrin ag ymholiadau a cheisiadau fel y bo’n briodol Cynorthwyo’r broses o drefnu dyddiadur yr Aelod, ynghyd â’r broses o wneud trefniadau teithio a thasgau sy'n gysylltiedig â'r etholaeth

**Gwybodaeth a phrofiad hanfodol**
- Rhywfaint o brofiad o waith gweinyddol a gwybodaeth am systemau swyddfa
- Gwybodaeth a dealltwriaeth o'r materion sy'n berthnasol i'r ardal leol
- Rhywfaint o brofiad o ddefnyddio pecynnau TGCh e.e. pecynnau Microsoft fel Word, Outlook ac Excel
- Dealltwriaeth o'r angen i frwydro yn erbyn gwahaniaethu ac i hyrwyddo cyfle cyfartal ac Egwyddorion Nolan ar gyfer Bywyd Cyhoeddus, ac ymrwymiad i'r materion hyn

**Cymwysterau Hanfodol**
- Gymhwyster NVQ lefel 3 neu 4, neu gymhwyster cyfatebol mewn pwnc perthnasol; neu
- Tystiolaeth o sgiliau rhifedd a llythrennedd e.e. TGAU Saesneg a Mathemateg (neu gymwysterau cyfatebol) Gradd C neu uwch

**Fe'ch cynghorir i ddarllen Manyleb y Swydd a'r Person yn llawn cyn gwneud cais am y swydd hon**

**Job Types**: Full-time, Permanent

**Salary**: £21,862.00-£29,483.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday
- No weekends

Work Location: In person

Application deadline: 30/05/2023
Reference ID: MBS-021-23