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Administration and Logistics Co-ordinator

4 months ago

Bidfordonavon, United Kingdom The Gift Scholars Ltd Full time

We have an exciting opportunity for someone to join our ever-growing team at The Gift Scholars as an Administration and Logistics Co-Ordinator.

Based in Bidford-On-Avon, we are a merchandise, gift and toy supplier who have seen significant growth in the past eight years in the retail sector. The company has gone from working out of a tiny room supplying a handful of customers, to three buildings of offices and warehouses supplying over 150 companies. We have also established relationships with several football clubs under license.

We are proud to work with some of the largest retailers, sports clubs, and global organisations such as:

- Sealife
- Merlin Entertainments
- Argos Sainsbury’s
- Tesco
- Amazon
- Very / Littlewoods
- Fanatics
- Castore
- Premier League Football Clubs
- Rugby Union and League
- National and International Teams

**What can you expect**:

- Busy office environment.
- High workload during peak times.
- Working with a small team of around 30 staff.
- Working with some of the biggest customers/brands in the world.

**What we expect as standard**
- Software skills including Microsoft Office, Excel, and Sage are beneficial but not vital.
- Hard work & a willingness to learn.
- Organisational skills.
- Being articulate & taking pride in your work.
- Ability to pick up new concepts quickly.
- Desire to improve systems and working practices.
- Readiness to jump into ad hoc tasks as well as managing own workload.
- Have transport and be able to commute to the office daily.
- Ability to multitask

**Job Role**

As Administration and Logistics Co-Ordinator, you will be working within the Merchandise Production Team, but undertaking tasks relating to several different departments within the business, so this role offers a lot of variety and the potential for career progression.

Main duties will include, but are not limited to:

- Assisting the logistics team to ensure that any stock shipped from abroad is accurately delivered and booked into the correct storage locations.
- Compiling detailed reports from the packing lists of inbound shipments for the dispatch team to work from and plan deliveries.
- On stock arrival, assist the warehouse team with physical checks to ensure quantity and quality are acceptable.
- Processing orders using Sage 200, ensuring the transfer of data from Excel documents is accurate.
- Aiding the Marketplace Team with the delivery, tracking and invoicing of orders (including those to Amazon).
- Check and ensure all products meet Amazon’s compliance standards for the UK and EU.
- Photographing products to document that they meet Amazon's guidelines.
- Monitoring and managing returns from Amazon, including overstocked, damaged, or slow-selling items.
- Monitoring and labelling samples and ensuring they reach the correct departments within the business promptly and arranging photography of new items when necessary.
- Carrying out ad hoc duties to support the Production Manager and Marketplace Manager.

A knowledge of Excel is essential, and Sage 200 would be advantageous, but not essential as training will be provided.

**Pay**

£24K+ depending on experience.

**Hours / Days**

Monday - Friday 07:30 - 16.00 as standard.

Please include an up-to-date CV, with any examples of previous work relevant to this role and available references.

**Salary**: From £24,000.00 per year

**Benefits**:

- Company events
- Company pension
- Free parking

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 1 year (preferred)

Ability to Commute:

- Bidford-on-Avon, B50 4JH (required)

Work Location: In person