Floating Secretary

**The Client**:
A leading law firm based in the Southeast with over 73 lawyers. Acting for blue-chip companies that are household names as well as SMEs, entrepreneurs, and not-for-profit organisations. A full-service modern, forward thinking, and responsible business creatinga rewarding place to work built on Their Core Values.

**About the role**:
The client is looking to recruit an experienced Legal Float Secretary on a part-time basis. The primary role of the Float Secretary is to provide support to fee earner/s during the absence of their PA/Secretary. The fee earner/s concerned could be based at3 of their offices, the locations being High Wycombe, Marlow, and Amersham. The Float Secretary is expected to use a high degree of self-management and initiative, will be trained on our systems, and must have excellent typing skills and be proficient in Wordand Outlook.

**Reports to**:You will work closely with the Head of Department and other team members (both legal and other professionals in the field)

**Responsibilities included but not limited to**:

- Providing general assistance and support to Fee Earners to ensure that clients’ matters are dealt with as quickly and efficiently as possible. Use of initiative important.Providing full secretarial support including typing of correspondence, audio typingand legal documents to all fee earners.
- Answering incoming telephone calls from new and existing clients.
- Strong command of Microsoft office (including Excel) and preferably an understanding of Case Management systems.
- Correct matter set up, filing of correspondence and other papers, and ensuring compliance where appropriate.
- Strong organisational skills and attention to detail essential.
- Proper maintenance of the Fee Earner’s files including timely filing of papers and recording the movement of files handed to another Fee Earner or removed from the office.
- The timely preparation of invoices as directed by the Fee Earner.
- Making appointments for the Fee Earner and keeping his or her diary up to date.
- Maintaining a back-up record of all key dates on the Fee Earner’s matters.
- Photocopying urgent documentation.
- Managing Fee Earners expenses.
- Previous Legal Secretarial experience
- Good IT skills in relevant packages
- Excellent typing skills
- An ability to keep up with Fee Earner’s work production
- Demonstrates high levels of accuracy
- Communicates professionally with clients over the telephone and personally
- Provides good customer care
- Approaches work pro-actively
- Progresses client matters with supervision
- Able to work to deadlines and under pressure
- Works as part of a team
- Ability to prioritise workload
- Demonstrates a positive attitude

We-Talent Group Ltd is acting as both an employment business and employment agency.

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