Finance Assistant

2 weeks ago

Gloucester, United Kingdom G DOC LTD Full time

**Key Responsibilities**: Accounts Payable 1. Processing of all purchase invoices, ensuring correct nominal and department coding. 2. Ensure all purchase invoices are approved in accordance with budgetary and financial procedures.

3.Manage accounts settled by Direct Debit and ensure ledgers accurately reflect position and are in accordance with underlying contracts. 4.Review aged creditors report and assess reasonableness and actions needed on old balances. 5.Reconciliation of supplier statements and supporting with disputed invoice resolution. 6.Preparing the weekly supplier payment run, for approval by Head of Finance and send supporting remittance notes.

7.Communicating with relevant suppliers to manage process and payment queries. 8.Undertake general administration tasks as required including the ordering of supplies, handling telephone enquiries and filing. 9.Ensure ongoing training and maximisation of efficiencies gained from the Accounts Payable automation software. Accounts Receivable 10.Supporting the Finance and Business Assistant in reconciling the different income streams, downloading and chasing the necessary statements and subsequent analysis as needed.

11.Support with maintaining the income trackers in place for contract monitoring. 12.Support with raising sales invoices for claims, recharges working closely with Finance and Business Assistant and practice managers to validate claim values. 13.Review aged debtors report and lead on credit control in line with our financial procedures, escalating issues in a timely manner to the Head of Finance. Payroll 14.Assist the Finance and Business Assistant with preparing monthly payroll data for review prior to submission to the third-party payroll bureau.

15.Assist the Finance and Business Assistant with new starters and leavers and ensure all necessary information obtained from HR. 16.Support with review of payroll process to ensure efficient procedures in place, supporting with recommendations and implementation of new procedures as applicable. Banking 17.Reconcile transactions on the accounting software and bank statements and ensure that all accounts balance daily. 18.Reconcile and post the monthly credit card statements and ensure necessary receipts held.

Review credit card transactions and ensure spend in line with financial procedures. 19.Manage petty cash including issuing petty cash and reconciling receipts. Month-end 20.Support month end procedures in line with monthly timetable taking responsibility for control accounts and key month end accounting adjustments. Including processing of accruals and deferred income, prepayments and accrued income.

21.Assist with the maintenance of the accounting system on Sage, ensuring transactions are properly posted and completed in line with monthly deadlines. General 22.Contribute positively to team working within the company and to implementing organisational objectives. 23.Any other reasonable duties that may be required from time-to-time.

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