Senior Project Coordinator

3 months ago

Manchester, United Kingdom WRG Full time

**Brand - WRG**

**Location - Manchester or London**

**Reporting to Head of Live UK**

**Responsible for N/A**

**A bit about us.**:
WRG is an award-winning global agency that creates live, hybrid, environments and virtual experiences that inspire lasting change. Annually 1,400 experiences are delivered around the world every year. Inizio Engage XD (formerly known as The Creative Engagement Group) is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live & virtual experiences, film, digital, and immersive content. Our family of brands is made up of: Ashfield Event Experiences; Axiom; Cormis; Forty1; LogicEarth and WRG. Inizio Engage is a strategic, commercial, and creative engagement partner that specialises in healthcare.

Our passionate, global workforce augments local expertise and diverse mix of skills with data, science and technology to deliver bespoke engagement solutions that help clients reimagine how they engage with their patients, payers, people and providers to improve treatment outcomes.

**A bit about the role**:

- Take sole responsibility for areas of live projects designated by Producer, being accountable for delivery and results
- Effectively oversee multiple operations, commensurate with Senior Project Coordinator role, at any given time
- Produce, review, monitor, update and action all project-related documentation
- Accurately respond to project directives in a timely and effective manner
- Communicate effectively and build positive relationships with team members, clients and suppliers / freelancers
- Continuously adapt and adjust approaches to benefit the client's needs ensuring high standards of client satisfaction.
- Research all potential mediums in support of inspirational idea generation
- Support producers (and/or other nominated personnel) to ensure Live Events quality and sustainability procedures are followed on each event, and ensure appropriate records are maintained.
- Actively follow all approval procedures in compliance with agreed agency guidelines
- Adhere to WRG's code of business conduct, and comply with all regulatory Company policies and procedures
- Develop overall skills base by taking advantage of training and development provided by Inizio Engage XD
- Take ownership for areas of projects designated by Producer, being accountable for delivery and results.
- Continue to develop overall skills base by taking advantage of training and development provided by Inizio Engage XD.
- Continue to develop industry knowledge and commence building of freelancer and supplier network.
- Ensure compliance of all activity with relevant regulatory bodies
- Effectively manage external resource/facilities in collaboration with the 'assigned' project department.
- Oversee the delivery of project artwork/design, ensuring creative output meets the creative brief and is accurately provided to the requisite quality.
- Closely monitor Finance in relation to all projects ensuring that invoicing and financial administration is of a high standard to keep income coming into the Agency.

**What will you be doing**:

- Lead the co-ordination and management of all pre
- and on-site production
- Prepare and maintain accurate project plans and schedules, acting appropriately should the activity or scope change
- Project manage smaller event budgets (or sections of a larger project) and deliver on financial targets (e.g. breakouts sessions or a gala dinner)
- Track budgets with accurate reporting and clear communication on budget variances
- Create and deliver the relevant crew documentation in conjunction with the technical team
- Keep accurate minutes of meetings as contact reports and circulate appropriately.
- Keep Producer, team and, where appropriate client, abreast of project status, with ownership of the project status report
- Conduct general stimulus research in search of inspirational ideas, designs, props, themes, decor and activities.
- Contribute to presentations and proposals as directed by Producer(s)
- Proofread proposals in advance of presenting to client.
- Oversee designated creative briefings and activity.
- Liaise with content owners, speakers and PowerPoint designers as required
- Create a technical running order.
- Create an event Health & Safety file, run H&S briefings on-site
- Raise purchase orders, keeping ProCim updated, being commercially aware at all times
- Supplier liaison, including research, quote comparisons and supplier negotiation, manage the supplier payments.
- Purchasing/booking of project deliverables, ensuring timely delivery within project/to event
- Book project team/crew, travel and accommodation where required
- Accurately update all project costings, monitori

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