Business Administration Apprenticeship

**Business Administration Apprenticeship - Hawkes Farm Academy (STEP ACADEMY TRUST)**

Support the academy office team in achieving the STEP Standard for excellence by ensuring they are supported in all administration, with a positive impact on Teaching and Learning. Promote a culture of adherence to policies and processes within established time frames. Support the office team in building a reputation for excellence.

**Apprenticeship summary**
- Annual wage: £13,663
- Term Time Only - Hourly rate £8.18
- Monday to Friday (shifts to be confirmed)
- Total hours per week: 36 hours a week
- Expected duration: 18 Months
- Location: Hawkes Farm School, Hawks Road, Hailsham, BN27 1ND

What will the apprentice be doing?

Job Purpose:
Under the instruction/guidance of senior staff: provide general administrative/financial support to the school.
- Support senior staff to ensure consistency around staff and administration processes.
- Support senior staff in identifying excellent practice.
- Liaising with external agencies as appropriate
- Establishing good working relationships with all stakeholders
- Any other duty as required by the line manager to ensure the effective running of the Academy, to include undertaking duties.

Key Accountabilities:
1) Organisation
- Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors.
- Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
- Assist in the organisation of school trips/events etc in co-operation with other staff.

2) Administration
- Provide general clerical/admin support, eg photocopying, filing, complete standard forms, respond to routine correspondence.
- Maintain manual and computerised records/management information systems.
- Produce lists/information/data as required e.g. pupils’ data.
- Undertake IT based tasks.
- Take notes at meetings.
- Sort and distribute mail.
- Undertake administrative procedures.
- Maintain and collate pupil reports.
- Undertake routine administration of school lettings and other uses of school premises.

3) Resources
- Operate relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, Internet).
- Maintain stock and supplies, cataloguing and distributing as required.
- Provide general advice and guidance to staff, pupils and others.
- Undertake general financial administration e.g. processing orders.

4) Responsibilities
- Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Be aware of and support difference and ensure equal opportunities for all.
- Contribute to the overall ethos/work/aims of the school.
- Appreciate and support the role of other professionals.
- Attend and participate in relevant meetings as required.
- Participate in training and other learning activities and performance development as required.

What training will the apprentice take and what qualification will the apprentice get at the end?

Level 3 Business Administration Apprenticeship Standard

**Qualifications**:

- GCSE or equivalent Maths and English (Grade 4/C and above or Level 2) essential