Apprentice Document Controller

7 months ago

Cardiff, United Kingdom Rambøll Full time

Do you want to learn and take a detailed approach into supporting projects and managing documentation?

Are you interested in studying towards a professional accreditation, while working in a highly rewarding business?

If this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Business Support Shared Services Team as our new Apprentice Document Controller and work with us to close the gap to a sustainable future.

**Your new role**

As our new Apprentice Document Controller you will be fully supported as you study towards Level 3 in Business Administration (18 months). You will also be working closely with our Business Support Shared Service team to provide them support as you continue on through your studies.

Your key responsibilities will be:

- Distribution of documents on external sites in workflows and transmittals.
- Working with a project team to ensure documents are issued to client deadlines
- Run reports to check for workflows, RFI, QA rejected documents, drawing comments etc
- QA checking documents to ensure compliant with project protocols and numbering convention
- Update TIDPs and trackers with up-to-date information
- Project set up for document control and roll out
- Setting up new users on projects with correct access
- Setting up distribution lists
- Liaising with team to plan and resource
- Build internal and external relationships effectively
- Work well in a fast-paced environment
- Ability to highlight and implement any process improvements
- Project closedown and archiving
- Act as the main point of contact for a designated project
- Train engineers on document management software so they can find project information and understand how a project is run by the client.

**Your new team**

Studying through the apprenticeship levy, we invite you to join us as part of our Administration Shared Services Team for the UK. Based with the Document Control Team, reporting into the Document Control Team Leader, you will work across the UK markets to provide document control support.

**About you**

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. Whilst we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

These include:

- Grade 4/C or above in at least 5 GCSEs including English and mathematics
- Good attention to detail and can stay on top of tasks
- Able to focus on business needs and set high standards for quality
- Able to take responsibility for actions and projects
- Good time management skills to manage to deadlines
- Effective communicator

**What we can offer you**
- Investment in your development
- Leaders you can count on, guided by our Leadership Principles
- Be valued for the unique person you are
- Never be short of inspiration from colleagues, clients, and projects
- The long-term thinking of a foundation-owned company

**Work at the heart of sustainable change**

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start - and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.

**Ready to join us?**

**An equal opportunity employer**

**Additional Information**:
All your information will be kept confidential according to EEO guidelines.

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