Administrator

3 weeks ago


Leeds, United Kingdom WTW Full time

Administrator
- Leeds, GB

August 22, 2023

A fantastic part time opportunity has arisen for an Administrator to join WTW within our modern, open plan office in Leeds city centre. This is a Hybrid role working 28 hours per week across Monday to Friday, working hours to be agreed.

This is a challenging and rewarding role, drawing on and further developing team working, administration and organisational skills.

**What can we offer you?**

Full training is provided including new starter induction and further training thereafter.

As an industry leader, we offer a competitive salary and excellent benefits package including:
Company pension scheme
Life insurance
Medical insurance
Cycle to work Scheme
Comprehensive Well Being at Work programme
Eye care vouchers
Flexible benefits including critical illness cover, dental cover and many other options.

**The Role**

You would be responsible for, but not limited to:

- Calendar management and communication
- Meeting preparation and support (scheduling, monitoring attendance, catering, AV setup, IT requirements, venue/event support, preparation of meeting materials and note-taking as required)
- Accurate/timely completion of timesheets and expenses
- Arranging travel, mailbox management (using initiative and with mínimal intervention).
- Follow and comply with the internal Records Management systems
- File client materials in line with records management procedure
- Production of client materials; create reports, letters, meeting notes, presentations in accordance with company templates, branding and house style, produce client-ready template material, proofreading non-technical material.
- Comprehensive billing and financial management; prepare complex client billing accurately and on time each month, budget tracking, production and interpretation of management information reporting.
- Support on client contracting; client research support, load contracts onto relevant database, assist with internal financial project code setup.
- Maintenance of our internal client management systems; maintain contact information and publication lists, add proposals, activities and mailings as required, system reporting and management, pipeline management and reporting.
- Ensuring that you/your Consultants always follow and adhere to our Professional Excellence standards at all times

**The Requirements**

Technical skillset should include: advanced understanding of the Microsoft Office 365 suite (Word, PowerPoint, Outlook, MS Teams); and a good understanding of Excel, strong command of the English language, spelling and grammar; good level of numeracy; accurate typing/data entry efficiency.

Personal attributes should include:

- Ability to work as part of a team is key, you must be willing to actively participate and contribute and use your initiative to help two other busy Administrative team members
- You need to be a strong communicator, with clear written and oral communication skills
- The ability to be persistent and persuasive with colleagues at all levels within the business
- Strong customer service and client focused
- Solution focused
- Attention to detail
- The ability to handle sensitive information in an appropriate manner
- Excellent organisational skills, with the ability to estimate workload, prioritise and work to agreed timescales reliably
- Have a flexible approach in undertaking a variety of responsibilities, capable of handling and providing creative solutions to problems

At WTW, we trust you to know your work and the people, tools and environment you need to be successful. The majority of our colleagues work in a ”hybrid” style, with a mix of remote, in-person and in-office interactions dependent on the needs of the team, role and clients. Our flexibility is rooted in trust and “hybrid” is not a one-size-fits-all solution.

We understand flexibility is key to supporting an inclusive and diverse workforce and so we encourage requests for all types of flexible working as well as location-based arrangements. Please speak to your recruiter to discuss more.

**Equal Opportunities Employer


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