Parish Administrator

**Parish of Bracknell and St Margaret Clitherow**

**Parish Administrator - part time 30 hours per week**

**(Job would be suitable for either one post-holder to work all hours or a job share with two post-holders)**

**Salary - £12 per hour**

A vacancy has arisen for a Parish Administrator to work for 30 hours per week to provide a full clerical and administrative support service to the Parish clergy, the parish, and support the administration of day-to-day parish work and provide a sympathetic focal point for enquiries.

Hours of work: 9 am to 3pm Monday to Friday

**Experience and qualifications required for role**:

- Experience of working independently in a busy environment with many competing demands on time.
- Experienced Administrator with good administrative, time management and prioritisation skills
- Able to deal sensitively and confidentially with difficult situations.
- Computer literate, with experience of Office 365 including excel and outlook, and experience of using the internet and intranet.

**Personal attributes**:

- Sympathetic to the ministry and mission of the Catholic Church;
- Self-motivated and flexible, with ability to work on own initiative and judgement without supervision or support from colleagues or team, able to cope with change and work under pressure;
- Diplomatic, discreet, with a sympathetic nature and emotional resilience;
- Able to handle confidential and personal information in an appropriate way.

If you would like to join our busy and happy parish team please contact:
for a job description and details of how to apply

**A Covering letter**: Please tell us how your motivation, values, skills, experience, and personal qualities demonstrate your suitability for the role (around 500 words) and why you would like to work for the Catholic Diocese of Portsmouth.

**Current CV and the details of two referees**: This should include full education and employment history (including dates, with no gaps left unexplained). Please include your current or most recent employer as one of your referees.

**JOB DESCRIPTION**

**Purpose of Role**:
To provide confidential administrative and secretarial support to the Parish Priest and all other parish departments, being a hospitable and welcoming focal point for all enquiries.

**Hours of Work**:
Monday - Friday, 9am-3pm _(either one person all hours or two people sharing)_

**Occupational Requirement**:
Part 1 of Schedule 9 to the Equality Act 2010 applies to this post with respect to religion. The post holder must be a practising member of the Catholic Church who lives its ethos and teachings.

**Location**:
Parish Office at St. Joseph’s Church, Bracknell.

**Responsible to**:
Parish Priest of the Bracknell parish and the wider South Berkshire Pastoral Area.

**Diocesan Links**:
**Main Responsibilities**:

- Provide full clerical and administrative support as and when needed by the Parish Priest including multi-diary management.
- Deal sensitively and confidentially with members of the parish and any visitors or enquirers.
- Be the focal point for all funeral related enquiries, working with the local funeral directors to provide compassionate support to the bereaved family.
- Work effectively with Ministry leaders and volunteers and provide administrative support where necessary.
- Support the updating of Church Registers and management of office records, documents and manuals.
- Produce weekly parish newsletter and associated notices for the weekend and weekday Masses, liasing with parish webmaster and social media/communications team.
- Manage purchasing and stock control for all administrative and liturgical supplies and ensure prompt payment of invoices.
- Support the management of Car Park Subscriptions.
- Support the implementation of all current diocesan policies concerning health and safety and safeguarding but not limited to these.
- Manage maintenance contracts, arrange for office/site equipment to be repaired where necessary and arrange inspections to ensure that statutory requirements are met regarding health and safety at work.

**Person Specification**:
Applicants invited to interview will be required to produce evidence of their right to work in the UK.

The person appointed will:

- Be a practising member of the Catholic Church who lives its ethos and teachings. (Part 1 of Sch 9 to the Equality Act 2010 applies to this post with respect to religion).
- Have experience of active involvement in parish life.
- Be committed to the mission, vision and purpose of our parish and eager and willing to be part of it and contribute ideas towards it.
- Be an experienced administrator with excellent secretarial, organisational, IT and all-round office skills.
- Have exceptional interpersonal skills of welcome, hospitality, listening and communication, whether on the phone, face to face, or in written form.
- Be self-motivated, flexible and able to multi-task, with the ability to work under pressure, deal with conflicting demand