Company Secretary

4 weeks ago

London, United Kingdom Pontoon Full time

**Company Secretary**
**London**
**5 months contract**
**Salary from £70,000pa dependant on experience**
My client is one of the world's largest custodian bank and securities services company. The role is based at their offices in London, being office based 2-3 days a week with the remainder of time working from home. This is a full time role working Monday -Friday, 9am - 5pm, however there maybe occasional out of hours work to meet deadlines.
**Team Description**
The role is based in the businesses Legal Department, as a trusted advisor, supports the Corporation's achievement of its goals by providing independent, high quality, timely and cost effective legal services and with a strong commitment to the Corporation'svalues. We provide this support by identifying, assessing, managing and mitigating legal risk and by anticipating and being responsive to the legal needs of the Corporation.

**Job Purpose**
As Company Secretary, you will be part of the EMEA Office of the Corporate Secretary with responsibility for ensuring that the business comply with UK statutory/regulatory/governance requirements. You will also provide oversight of the work performed to supportthe UK Bank's Executive Committee by the Company Secretary Assistant. The Company Secretary will also play a key role in various EMEA wide governance initiatives.
**Job Specific Competencies**
- Well-developed interpersonal skills, with the ability to communicate/engage with (and become a trusted adviser to) various stakeholders across the region.
- Highly motivated self-starter with gravitas to maintain credibility with different stakeholders.
- Ability to influence at all levels of the organisation.
- Ability to display a culture of individual ownership of tasks with an individual sense of accountability in performing the role.
- Ability to write concise and accurate minutes.
- Well organised with good attention to detail.
- Comfortable managing a busy workload.
- Ability to work under pressure and to tight deadlines and balance competing and conflicting priorities.
- Confident, assertive, collaborative and "can do" attitude.
- Ability to work autonomously as well as part of a team.
- Fully conversant with MS Word, Excel and PowerPoint, and other relevant technology packages (i.e. Diligent, GEMS).
- Proven experience working with highly sensitive and confidential information.

**Academic/Professional Qualifications**
- ICSA qualified or graduate with law degree.
- Previous experience of working in a company secretarial function within financial services, professional services or a matrixed multinational organization, or corporate law expertise gained in a law firm or an in-house environment.
- Good knowledge of corporate law/corporate governance/applicable financial regulations.

**Responsibilities**:
**Company Secretarial Work**
- Managing and taking responsibility for the provision of a comprehensive company secretarial and governance service to the UK Bank, advising senior stakeholders, directors, committee members and functional leads on a wide range of company law, regulatoryand governance issues.
- Monitoring changes in relevant legislation and the regulatory environment and ensuring that the UK Bank is compliant.
- Maintaining and updating the statutory records, ensuring the timely filing of annual returns, financial statements and statutory returns.
- Drafting the year-end s172 Statement and Corporate Governance Statement.
- Assisting in reviewing, negotiating and approving for execution documentation.
- Maintaining and updating bank mandates and authorised signatory lists as required.

**Supporting Boards & Committees**
- Organising and being responsible for Board and Committee meetings, including preparing agendas, collating and circulating Board/Committee papers and preparing minutes for all Boards and Committee meetings as required.
- Ensure that the relevant chairs of the Board/Committees are briefed in advance of meetings.
- Attended other committee meetings to provide updates on the operations of the UK Bank and key areas of focus.
- Supporting the Chairman and the CEO in ensuring the Board and its Committees function.
- Ensuring good information flows within the Board and its Committees.
- Assisting in initiatives around enhancing the quality of the Board/Committee materials and educating the producers of materials in how to write and deliver quality reports.
- Providing guidance, and being a strategic adviser, to the directors and management on the Companies Act 2006 and other relevant corporate governance requirements, and playing an active role in the meetings.
- Ensuring the appropriate adherence by the Board and its Committees to the Articles and relevant Terms of Reference, and maintaining and updating them as appropriate.
- Establishing a good working relationship with the UK Bank's independent non-executive directors.
- Support the CEO office to ensure that there is an appropriate training program in place for the Board and ExCo.
- On-boarding of new directors and preparing Induction Programs
- Facilitate annual self-assessments on the Board and its Committees.
- Ensure that the non-executive board members hold regular closed-door sessions with the Chairman, Internal Audit, Risk, Compliance and External Auditors
- Support the Senior Managers Regime Framework.

Pontoon is an employment consultancy and an equal opportunities' employer.

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