Board and Committee Secretary

6 months ago

Coventry, United Kingdom Orbit Group Full time

We’re building thriving communities as one of the UK’s largest housing groups and a leading developer of affordable housing.

We believe everyone is entitled to a good home they can afford, in a place they are proud to live. More than 100,000 people live in our homes.

If you want to experience work that’s truly rewarding, join us. Because when we achieve together, customers and communities thrive.

Work for Orbit. Believe in people.

**The role**

Orbit are excited to announce that we are looking to recruit into the newly created position of Board and Committee Secretary. In this role you will be providing an efficient and effective secretarial service to the Group Boards and Committees and support the smooth running of their business activities. The role is responsible for the efficient flow of information, minutes and actions that are critical to the Boards, Committees and Executive Team’s decision making and provision of strategic direction to the business.

This role is part of Corporate Services where you'll help us give colleagues the support they need to be brilliant.

**What you'll achieve**

In this Board and Committee Secretary position you will be responsible for the secretarial and administrative services to all boards and all committees where you will manage the board and committee meeting schedules as well as the company secretarial calendar.

Your key responsibilities will be to:

- Preparation of meeting agendas, minutes, resources and action trackers.
- Organise and plan meetings and events including issuing invitations, booking venues, catering arrangements and travel arrangements.
- Attend board and committee meetings which will include travel and some overnight stays for the postholder.
- Provide an effective minute taking service and track actions and progress at board and committee meetings.
- Provide timely and effective management of the board portal including user licences, training and queries.
- Handle routine and sensitive correspondence and draft appropriate responses ensuring a degree of confidentiality and discretion is adopted.

**What you'll bring**

To be successful in this role of Board and Committee Secretary you will need to be able to travel to London and other office locations with overnight stays included. You will need to have previous and extensive Board and Committee secretarial experience servicing Group Boards and/or Committees.

**Essential skills**
- Proven ability to transcribe meetings and produce effective minutes.
- Demonstrable experience dealing with sensitive and confidential information.
- Proven experience of organising, planning and executing board and committee meetings and events
- Research and report writing ability.
- Ability to always maintain confidentiality and discretion.
- High standard of spoken communication and written communication, with particular emphasis on attention to detail (spelling and grammar)
- Ability to develop and maintain effective relationships with a wide range of people including staff, Board, members, stakeholders from other organisations and external suppliers.

**Desirable skills**
- Experience of working for a Housing Association, Charity, or similar organisation
- Ability to develop efficient modern office/administrative systems.
- Experience of project management

**Why Orbit?**

Choosing us means being rewarded in every sense.

Here’s what you can expect to enjoy with us.

**A rewarding experience that works for you**

We strive to create an inclusive experience with benefits and wellbeing programmes designed to help you, and your loved ones, to thrive. For a better work life balance, we offer flexible working opportunities for many roles.

**A place to progress**

From training programmes to professional qualifications, we provide opportunities to learn and develop at every stage of your career. Whether you’re a student, graduate or experienced professional we’ll support you to grow.

For leaders, our tailored development journeys are designed to stretch and strengthen your leadership skills. As well as practical training, we give you access to renowned business schools and experiential programmes for greater breadth and depth of learning.

**A purpose to feel proud of**

We’re proud to make a difference to people together. We’re values-driven with a commercial focus on performance - because the more profit we make, the more we can achieve for people.

What brings us together is a passionate belief in progress and people.

Read more about the values and purpose that drive us on our careers website.

**How we hire**

We aim to make our hiring process simple and fair:

- Interview(s)
- Decision and offer

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