Court Desk Administrator

1- The post holder be responsible for administrative duties for the Court Team within HMP & YOI Grampian, working in the Finance & Administration Department.- Responsibilities- 1- Ensure the effective administration of prisoner Admissions, Transfers, Liberations and Foreign Nationals, of which you will have the responsibility to ensure that accurate information is processed timeously and securely, in accordance with legislative requirements and SPS procedure.- 1- Provide accurate recording of all prisoner transactions and data, inputting on the Prisoner Record System (PR2) ensuring all records take account of changing prisoner circumstances and are compliant with SPS Policies and Audit Processes.- 1- Verify relevant data held on Prisoner Record System (PR2) and communicate information both internally and externally. Also responding to written enquiries within appropriate timescales, standards and in accordance with the Data Protection Act. Including the collation of SARs (Subject Access Requests).- 1- Accurately interpret and validate warrants and accompanying documentation via paper and SPS Prisoner Record System (PR2). This will be done after undertaking and successfully passing training in Warrant Sentence Calculation course. This will enable assistance when carrying out the initial checks of warrants produced by the Courts, and that this has been done in accordance with legislative requirements and SPS procedures.- 1- To multi-task and provide a supporting role throughout the establishment to ensure that deadlines are met. This will include carrying out any task as directed by your Line Manager, which will include covering and 'acting up' in other duties, such as Parole and Court Desk.**Person Specification**- Qualification Requirements- 1- Minimum of two National 5 (or equivalent) qualifications, including English, Arithmetic/Mathematics or relevant experience gained in a similar role and/or environment. **Essential**
- Knowledge, Skills and Experience Requirements- 1- Experience of good communication skills evidencing what type and how used. **Essential**
- 1- Experience of attention to detail whilst working to deadlines, outlining examples. **Essential**
- 1- Experience of good numeracy skills evidencing what type and how used.** Essential**
- 1- Evidence your knowledge and understanding of the Data Protection Act. **Essential**
- Behaviour Requirements- 1- Relationships & Collaboration- 1- Plan & Organise- 1- Listen & Communicate- Selection method 1 1- Interview