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Part Time Administrator

4 months ago

Oldham, United Kingdom MPR Full time

Mpeople Recruitment are currently seeking an experienced and thorough **Part Time Office Administrator **on behalf of our well-established client based in **Oldham** (OL1).
- Hours: 25 - 30 hours per week between 9am and 5pm (3 full days or 5 part days)
- Location: Oldham (OL1)
- Salary: In the region of £12 per hour dependent on experience (£15,600 - £18,720)

The Office Administrator will primarily work within the hire function, and will be tasked with supporting the service and transport operation by providing an effective and efficient office coordination service that complies with company policies. You will be providing support to the business by undertaking a wide range of activities involving the maintenance of key business systems and processes, such as workshop jobs, breakdowns, legislative record keeping, purchasing of parts & consumables, such as oils/greases etc. as well as becoming a key member of the service/transport team.

**Duties will include but not be limited to**:

- Collate all timesheets for review.
- Collate and review crane weekly inspections
- Collect in all delivery notes and good receive.
- Collect and organise all permit to works.
- Organise jobs for the mobile service engineers based on the priorities of the company.
- Order parts for stock as and when needed
- Manage off hire inspection process, capture damages and issue workshop jobs.
- Provide support to plant/transport manager
- Ensure that all in house vehicles are compliant with all legal, regulatory, and contractual requirements, and where necessary escalating any identified issues and recommending resolution to the Plant & Transport Manager.
- Maintain all legislative records for all items of plant and equipment.
- Control of customer repair administration
- Collating breakdown information and completion of all workshop jobs.
- Raising purchase orders for the Workshop/Office
- Assisting with the Hire Desk administration
- Collect, review, and collate daily Vehicle Checks
- Ensure Delivery & Collection notes are collected, /pushed through to the drivers using the CRM system
- Make site bookings for vehicles where required.
- Put together movement orders and save to system
- Monitor & organise 6 weekly inspections for all vehicles requiring inspection.

**Desired attributes, skills and experience**:

- Working knowledge of the plant hire industry would be desirable but is not essential as full training will be provided
- Knowledge of FORS is also desirable
- Good IT / computer skills with MS Office experience (including Excel)
- Have a strong attention to detail and strong organisational skills
- Able to maintain a high level of accuracy in a fast-paced environment / when under pressure
- Customer service and strong communication skills (written and verbal)
- Effective communicator
- Proactive and be able to work on own initiative
- Be a helpful team player

**Job Types**: Part-time, Permanent
Part-time hours: 25 - 30 per week

**Salary**: £15,600.00-£18,720.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends

Work Location: In person