Legal Personal Assistant

2 months ago

Manchester, United Kingdom Connections Recruitment Full time

Below are some more detail about the vacancy;
Range of secretarial and team management responsibilities including diary management, invoice processing and financial management. You will have part time support from a junior secretary as well as support from the business development team in relation to the hosting of events (both virtual and in-person).
Main Responsibilities
- Forward planning and diary management for all fee earners including making arrangements for internal and external meetings, room booking and travel arrangements.
- Responsibility for managing team finances including reducing aged debt, aged WIP and monitoring client balances and disbursements.
- Managing the Pensions team’s client extranets.
- Managing the monthly invoicing process across the team, together with the centralised billing team.
- Proof reading and amending legal documentation and reports.
- Maintaining a range spreadsheets to aid in overall team management such as aged debt, Client Due Diligence and Continuing Professional Development.
- Ensuring the team meets learning and development requirements including ensuring CPD points are recorded.
- Providing document support including house styling and paginating documents of varying sizes.
- Answering telephones, fielding calls and dealing with clients on behalf of the fee earners such as taking messages and providing assistance.
- Ensuring administrative tasks such as file reviews and bible creation (electronic and hard copy) photocopying, dictation, printing and client matter financial requests are completed in an organised and efficient manner.
- Assisting the group co-ordinator to ensure team management responsibilities are maintained to a high standard.
- Providing support to fee earners and the business development team with tasks such as creating, amending and finalising PowerPoint presentations, learning & development and marketing materials, for both internal and client facing events.
- Taking responsibility for organising a number of larger BD and client events ranging from trustee meetings to seminars and networking events.
- A pro-active person who uses their initiative to forward plan and manage multiple tasks is essential for this role.
- Excellent communication skills (both oral and written) are important to be able to meet client expectations and manage the team.
- Good interpersonal and people management abilities.
- Good organisational, task management skills and flexibility.
- A good team player
- Accuracy and attention to detail.
- Ability to use Microsoft and bespoke systems to format and amend large documents, reports and presentations to a high standard.
- Previous legal and/or secretarial experience is essential

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£27,000.00 per year

Schedule:

- Day shift
- Monday to Friday

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