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Accounts Assistant

4 months ago

NewcastleunderLyme, United Kingdom WordUnited Ltd Full time

An exciting opportunity to join WordUnited Limited, a fast growing wholesale and ecommerce retail business and also the Winner of the SMALL BUSINESS OF THE YEAR 2021 AWARD from the Staffordshire Chamber of Commerce

The position will be based in the company's offices in Newcastle-under-Lyme, and you will work alongside our Bookkeeper helping to provide a full financial administration service including payable and receivable ledgers, journals, producing payment schedules, document filing, oversight of automated invoice feeds, and other tasks designated by the Bookkeeper and Management.

**Position Title**:Accounts Assistant

**Position Reports to**:Bookkeeper

**Key Features of Role**:
Accounts Receivable
- Ensure that customer invoices are correctly submitted over our EDI platform
- Submit rejected EDI invoices manually
- Process export invoices
- Ensure that invoices posted in the Inventory Management system (IMS) via API match those submitted to the customers via EDI
- Ensure invoices and payments received from the Website are correctly posted in IMS
- Ensure that all invoices posted to the IMS are automatically completed (picked/pack/shipped).
- Resolve incomplete invoices manually.
- Close paid invoices

Accounts Payable
- Match invoices to stock receipts
- Request credit notes for damages / missing items
- Reconcile supplier accounts in QBO on a monthly basis
- Keep additional copies of all invoices on our network
- Close completed purchase orders

Stock
- Ensure that new stock is entered in to the system

VAT / Tax
- Prepare the quarterly VAT return for Management review
- Administration of VAT from imports / exports
- Make sure website sales have the correct shipping VAT rate applied
- Provide VAT rates for new products
- Ensure PAYE / Corporation Tax / VAT payments are submitted on time

Bank
- Produce remittance schedules from customer portals and enter required credit notes for chargebacks etc. in QBO
- Match customer remittances with sales invoices / credits in QBO

Miscellaneous
- Any other accounting / non-accounting tasks as directed

Qualifications / Skills Essential:

- Minimum AAT Level 2
- Excel intermediate e.g. Pivot / Vlookup etc.

Qualifications / Skills Desirable:

- QuickBooks Online

Experience Essential:

- Minimum 3 years experience providing accounts administration in a small business environment
- Experience with stock based purchase ledger

Core Attributes
- Ability to deal with pressure - able to appropriately prioritise tasks and work to tight deadlines without any loss in accuracy;
- Attention to Detail - error free accounting administration, statutory submissions and reporting to agreed deadlines;
- Attitude - proactive and can do personality;
- Collaboration & Team Work - good listening skills and works effectively with colleagues to achieve company goals;
- Flexibility - to take on additional / non accounting tasks as and when required;
- Learning agility - assimilate new information quickly, understand the business, and accurately keep up to date with changing legislation;
- Tech savy - at least intermediate capability with Excel and good skills with other Office apps, and intuition / aptitude to learn new IT systems quickly (QBO, IMS, EDI, Customers Vendor portals);

**Job Types**: Full-time, Permanent

**Salary**: £23,000.00-£24,500.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Newcastle-under-Lyme, Staffordshire: reliably commute or plan to relocate before starting work (required)

Work Location: One location