Legal Aid Costs Draftsman

2 weeks ago

London, United Kingdom GEMINI RECRUITMENT SERVICES LTD Full time

**Role: Legal Aid Costs Draftsman**

**Salary**:On offer is an attractive salary package, a supportive team environment and**real prospects for success and promotion. The Company will consider applicants wishing to work part time, full time or with flexible working hours. The Company will allow hybrid-working in accordance with the company policy..

**Accountability within a remote working culture is the norm within this business.**

**Costs background**

Costs Law services have grown exponentially nationwide to form a team of over 30 Law Costs Draftsmen and Lawyers with immense experience in all aspects of costs law. Not only do they represent a leading legal aid practice on all their billing they are nowfocusing on growing their client base.

Their broad spectrum of billing across multiple areas of law is based on a sound knowledge of the costs system and the ability to manage client expectations to ensure their cash flow is maintained.

Their work involves preparing bills and costs budgets in Court of Protection, Children Law, Clinical Negligence, Commercial Litigation, Family, Housing & Property Litigation, Immigration, Judicial Review, and Personal Injury matters.

**Main Responsibilities of the Role**:

- Overseeing the external draft persons and the outsourcing team who deal with the preparation of claim 1/Claim 1A bills and HCCP/CCFS plans
- Responsible for ensuring that CCMS notifications received after the bill/HCCP/CCFS is submitted and dealt with in a timely manner by the draftsmen and/or fee earner
- The firm’s branch in India manage logging the CCMS notifications for the draftsmen / fee earner to progress. Where these notification are not progressed they will be escalated to you
- Dealing with matters the draftsmen cannot deal with directly with the fee earner and or the Legal Aid Billing Team (LABT) at the firm’s India Branch
- Advising the firm’s India team relating to complicated matters
- Managing the turnaround of files being billed/progressed by external cost draftspersons
- Overseeing why bills/HCCP’s/CCFS are being rejected and implementing a strategy to manage rejections and investigating why the rejection has occurred. All rejections will be logged by India and dealt with by the draftsmen / fee earner when the rejectionis received however you will be required to ensure that bills rejected are re submitted within prescribed time frames
- Ensuring that the firm can keep our rejections with the LAA as low as possible and liaising with external draftsmen/ their management to ensure rejections do not reoccur. You will also be responsible for communicating with the LAA where the reason for rejectionis wrong
- The LABT India will be responsible for chasing fee earners for certificated files that have not moved for 3/4 months. You will be required to intervene where fee earners are not responding by liaising with fee earners/ Directors
- The LABT India will be responsible for chasing fee earners where certificated credit limits are close to being breached and or have been breached. You will be required to intervene where fee earners are not responding by liaising with fee earners and directors
- The LABT India will be responsible for liaising with fee earners where files have reached a certain limit to see if the matter will need to be registered as an hourly rate case plan. Any issues arising from this process will be escalated to you to intervenewhere fee earners are not responding by liaising with Directors
- In Children Law matters you will also be required to advise fee earners after the file reaches a certain level of WIP on advantages/disadvantages of registration under the events model ( CCFS) or to keep the file on hourly rates
- Creating training materials where adequate training does not exist
- Creating and providing periodically to the Board, management reports that will be system generated
- Attending regular meetings with the Board on billing and WIP reviews
- Provide training to new DL staff as part of induction or otherwise on existing billing process at DL:

- Claim 1/1A checklist & completing the narrative with enhancement justification
- Regulation 5a training ( for Judicial review matters)
- Maximising costs in legal aid cases
- LAA rules on Disbursements
- Completing attendance notes
- HCCP checklist & registering your case as an hourly HCCP
- CCFS checklist
- Events Model. Hourly rate

**Key Skills Required**:

- Costs Draftsperson with the technical knowledge
- Bill processing knowledge
- Good general IT skills, particularly
- Familiar with SRA guidelines
- Excellent attention to detail;
- Inquisitive and analytic mind-set;
- Exceptional oral and written communication skills;
- Ability to work under pressure; and
- Able to prioritise demands; excellent time management and organisational skills

The company is committed to Equal Opportunities and embraces diversity and inclusivity of its staff and strives to ensure that their workforce reflects the diversity of the communities they serve.

The recruitment process will fully comply with GDPR and other applicable laws. Background checks including CRB / DBS checks will establish your eligibility to work in the UK and suitability to the role.

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