Document Controller

2 weeks ago


Guildford, United Kingdom Tate Full time

**Document Controller ***

**To start asap**

**£32k-£34k - Great Benefits**

Current full time staff work the following:

- Mon to Thurs - 8.30am to 5pm - based in Office
- Fri - 8.30am to 5pm - homebased

Leading Construction firm based in Guildford is seeking an experienced Document Controller to join a busy team.

You will manage the Information Management process and ensure company Document Control

Procedures are adhered to.

**Key duties will include**:

- Provide a consistent and timely service to contract teams by ensuring that project documentation is captured within the corporate EDMS for ease of retrieval by Site Teams.
- Take responsibility for processing, maintaining and distributing all project related documents.
- Tracking process of all design and non-design information by monitoring and reporting on outstanding/overdue items in the system to comply with the 'On Time' Delivering Excellence cornerstone.
- Engage with internal and external stakeholders providing support and guidance with the use of Viewpoint for Projects (VfP) and Field View (FV).
- Assist Preconstruction Team with uploading bid/tender documentation and manage tender addendums in VfP.
- Collaborate with the Commercial and Design Managers
- Invite/add internal and external users to VfP when required
- Manage distribution groups.
- Create workspace for new Consultants and Supply Chain Partners
- Generate reports for various outstanding/overdue items and report to the Project Manager on a weekly basis.
- Audit VfP monthly to ensure compliance
- Enter, update and maintain Project Directory
- Attend Document Controller Forums and any training as and when required
- Provide training to members of the Project Team
- Work closely with the Systems Manager and provide regular updates through 1-1s.
- Become VfP Champion for the Project Team
- Support Project Team with their self-administration of VfP/FV platforms

**Experience and Qualifications**:

- A highly organised approach to work
- Excellent attention to detail and commitment to accuracy
- The ability to effectively and proactively co-ordinate multiple activities under pressure
- Excellent communication skills
- The ability to prioritise workloads to meet deadlines
- Computer literate with knowledge/experience of Microsoft suite
- Knowledge and experience of using Viewpoint for Projects or similar
- Knowledge and/or experience of the Document Control Process at operational level
- Willingness to undertake relevant professional qualifications

Tate is acting as an Employment Business in relation to this vacancy.


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