School Secretary

Brockwood Park School is a small, friendly, international boarding school and we are looking to appoint a full-time School Secretary for an immediate start. This an extremely varied and busy role in a small office where no two days are the same. We are seeking a good all-rounder: someone with excellent administration skills, great at multi-tasking, can work on their own initiative and with a real ‘can-do’ attitude. The position is full-time, 52 weeks per year with 5.6 weeks holiday.

**Essential**:

- First-rate customer service and organisational skills
- Excellent administrative and IT skills
- A professional telephone manner
- Ability to multi-task
- Flexible approach to work

**Desirable**:

- Previous experience of working in a school environment
- Experience of compliance documentation

**Role**:

- Managing school admin in dealing with students, staff, parents and other visitors
- Completing the weekly Attendance Register, a key area of compliance relating to school inspections
- Main point of contact for the School, meeting and greeting visitors, answering the main School phone, taking messages, transferring calls etc
- Handling communication on behalf of the Principal/Bursar including daily maintenance of digital diary, arranging/accepting meetings and telephone calls - maintaining confidentially and privacy at all times in respect of these
- Required admin support to the Curriculum team including: Typing reports, formatting reports and sending reports (bi-annual); certificate photocopying, filing and sending; signing for exam papers and recording details in official log
- Required admin support to Recruitment Manager
- Required support for School Inspections
- Manging the distribution of incoming and outgoing post
- Ensuring appropriate levels of office supplies are maintained including stationery and office equipment
- Assisting with School Open Morning events (3 Saturdays per year)
- Ensuring organisation strategies regarding rules and regulations are followed
- Assisting in the cutting of waste and promotion of excellence in relation to the organisations environmental impact
- Other tasks as reasonably expected to ensure the smooth running and operation of the admin function at Brockwood Park.

Brockwood Park is committed to safeguarding and promoting the welfare of children and young people. Applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service (DBS). The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. There will be statutory safeguarding training. The job holder will be expected to promote and safeguard the welfare of students and persons for whom s/he is responsible, or with whom s/he comes into contact and will adhere to and ensure compliance with the school’s Child Protection Policy Statement at all times. If in the course of carrying out the duties of the role, the job holder becomes aware of any actual or potential risks to the safety or welfare of children in the school, s/he must report any concerns to their manager or the management team.

**Application**:
For an informal discussion please contact Victoria Lewin: 01962 771744.

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00 per year

**Benefits**:

- Discounted or free food
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- New Alresford: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: School Secretary Feb 23