Adminstration Assistant

At Inspire Sussex, we are dedicated to Enabling people and Enhancing lives. We celebrate the uniqueness of every individual by actively listening to their stories, grounding ourselves in their past to inform the foundations of their future. Our vision is to empower them, breaking down barriers that hinder them from living freely and feeling fulfilled. We are driven by the potential to create positive change in the lives of our service users, their families, our local community, and society at large. Our focus is always on the individual, and we believe our approach sets the standard for our sector, fostering understanding, compassion, and a brighter future for all."

We are seeking a dynamic and highly organised Administrative Assistant who will also support our CEO, contributing to our mission by ensuring efficient office operations and assisting in strategic tasks.

**Job Summary**

**Key Responsibilities**

Administrative Assistant Duties
- Manage office supplies and ensure the office environment is well-maintained.
- Organise and schedule meetings, appointments, and events for various teams.
- Maintain and update organisational files, records, and databases.
- Assist with the preparation of reports, presentations, and documents.
- Support HR functions, including recruitment processes, onboarding, and employee records maintenance.
- Coordinate with vendors and service providers to manage office-related services.
- Perform other administrative tasks as needed to support the overall office operations.

**CEO Support Duties**
- Manage the CEO’s calendar, including scheduling meetings and appointments,
- Prepare meeting agendas, take minutes, and follow up on action items as directed by the CEO.
- Draft and edit correspondence, presentations, and reports on behalf of the CEO.
- Handle confidential information with the utmost discretion.
- Assist in coordinating special projects and initiatives led by the CEO.
- Liaise with internal and external stakeholders on behalf of the CEO.
- Provide additional support to the CEO as needed to facilitate their work and enhance their productivity.

**Qualifications**
- Proven experience as an administrative assistant or in a similar role, preferably within a non-profit or social care environment.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to manage multiple priorities and work effectively under pressure.
- High level of discretion and professionalism in handling sensitive information.
- Strong interpersonal skills and the ability to work collaboratively with diverse teams.
- Experience supporting senior executives is highly desirable.
- A commitment to the mission and values of Inspire Sussex.

**Benefits**:

- Competitive salary
- A supportive and inclusive work environment.
- The chance to make a meaningful impact in the lives of the individuals we serve.
- A day off for your birthday
- Pension scheme
- Entry into a free monthly raffle

Inspire Sussex is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

This job description provides a high-level overview of the responsibilities and qualifications for the Administrative Assistant / CEO Support role at Inspire Sussex. It is intended to convey the essential functions and requirements of the position but is not an exhaustive list of duties or skills.

**Job Types**: Full-time, Permanent

Pay: £20,092.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 03/06/2024