Receptionist & Officer Coordinator

Our Human Resources team support the management team to deliver best practice in all aspects of the employee lifecycle. We are looking for a Receptionist and Office Coordinator to add to this fast paced and busy team.

**As a Receptionist & Office Coordinator your responsibilities will include, though will not be limited to**:

- Providing comprehensive reception, administration, and clerical support.
- Receiving and transferring telephone calls, connecting calls to staff members, and taking brief messages.
- Managing visitor access via the entrance gate.
- Greeting and welcoming visitors to the offices in a professional manner, ensuring they sign the visitor book and informing the relevant member of staff of their arrival.
- Monitoring and ensuring that the reception area is tidy and projects a business-like image.
- Dealing with all incoming correspondence.
- Processing all outgoing correspondence daily.
- Maintaining meeting room appointment diaries.
- Providing administrative support to Management as required.
- Ensuring the reception area is run in an efficient and professional manner.
- Co-ordinating and supporting of management meetings, as appropriate with a requirement to work to deadlines.
- Ordering of refreshments and lunches for meetings, including serving and clearing down.
- Administration of internal communications i.e., contact lists and distribution of documents and information.
- Assisting with the management of the Social Committee.
- Assisting in the organisation of staff events i.e., Christmas Party, Family Fun Day, Staff conferences etc.
- Booking travel and hotels for staff as required through the Company system.
- Booking taxis when required and reconciling invoices on receipt.
- PA activities for directorate.

**As with all Group employees, you'll also be asked to**:

- Ensure the work you do is of a high standard and that Group procedures and policies are followed.
- Act as an ambassador for the business, presenting the Group in a positive way with clients, customers, and colleagues.
- Work flexibly and efficiently to meet customer needs, whilst maintaining the highest possible professional standards.
- Always maintain confidentiality and security.

**To be successful in this role, you should be able to demonstrate**:

- An ability to demonstrate discretion and respect confidentiality
- A friendly and approachable nature
- A supportive nature - and good team-playing mentality
- Being capable of working towards KPIs
- Excellent communication skills
- The ability to work at pace and in a high-pressured environment
- **In this role you will be required to work 40 hours per week, Monday-Friday 9am - 6pm with a one hour lunchbreak.